Finance Operations Specialist

We’re looking for a Finance Operations Specialist.Working closely with our Finance Manager, you’ll handle everything from recording and reconciling transactions to paying our international team and invoicing clients, keeping our numbers accurate and up to date so the business can rely on them. You’ll also partner with our external accountants and and have the freedom to improve and automate how our finance processes work.

Requirements:

• 2+ years in finance operations, accounting or compensation payments.
• Experience with international contractor payments: B2B agreements, sole proprietors (PE) and invoices.
• Hands-on experience with a management accounting system and online banking / EMI platforms.
• Basic understanding of EU accounting and invoice requirements, including when VAT applies and how reverse charge works.
• Strong Excel / Google Sheets skills: formulas, pivot tables, reconciliations.
• English at B2 (Upper-Intermediate) or higher for written communication with banks, accountants and clients.
• High attention to detail with numbers, bank details and documents.
• Ability to run processes independently and meet deadlines without close supervision.

Nice to have:

• Experience in an IT or SaaS company.

Responsibilities:

• Record, categorise and allocate all company transactions across entities and accounts in the management accounting system.
• Reconcile bank and EMI accounts and resolve unallocated or unclear transactions.
• Prepare data for the monthly P&L and Cash Flow reports.
• Prepare company payments for approval and execute them once approved: employee and contractor compensation, supplier invoices, taxes and subscriptions.
• Issue sales and pro-forma invoices to clients, match incoming payments to invoices, and follow up on unpaid and overdue ones.
• Calculate monthly contractor and employee compensation, bonuses, commissions and reimbursements.
• Verify contractor and company details before engagement: tax IDs, VAT numbers, registration and banking information.
• Prepare or review contractor invoices and acts of completion, maintain compensation records, and track contractor agreement renewals.
• Collect invoices and supporting documents for external accountants and tax advisors: monthly accounting, VAT returns, VIES reporting, audits and annual statements.
• Maintain the spend register and own the renewal calendar for subscriptions and vendor contracts, flagging material renewals well in advance.
• Handle payment and invoicing questions from contractors, internal teams and clients.
• Improve existing finance processes and automate manual steps in calculations, invoicing and document workflows.

Hiring process:

Interview with Talent Acquisition Specialist (30–45 minutes) - AI Tech Pre-screen BETA (15-30 min)- Final Interview with Finance Manager - Reference check - Offer