Finance Procurement Manage

Department: Finance

Reporting To: Director of Finance

Role Purpose

The Finance Procurement Manager will establish, lead and continuously develop a central procurement function for all non-property related expenditure across Tuath. The role will ensure that procurement activities deliver value for money, maintain robust governance and compliance standards, support budgetary control and provide effective supplier and contract management across corporate and operational functions.

The postholder will act as the organisation's procurement specialist for non-property expenditure, ("indirect costs") supporting departments in sourcing goods and services efficiently while ensuring adherence to procurement policies, delegated authority requirements and financial controls. The role will complement existing property procurement arrangements and provide dedicated oversight of corporate procurement activity. Purchase Order Procedure and Procurement Policy & Procedures set out the organisation's current procurement and purchase order framework.

Key Responsibilities

Procurement Strategy and Governance

Develop and implement a procurement strategy for non-property goods and services.

Establish and maintain procurement procedures, controls and governance frameworks in line with organisational policies.

Promote best practice procurement standards across the organisation.

Ensure compliance with procurement policies, delegated authority requirements and financial controls.

Develop procurement reporting and key performance indicators to support decision-making.

Provide procurement advice and guidance to managers and budget holders.

Tendering and Supplier Selection

Lead competitive quotation, tendering and supplier selection processes.

Develop tender documentation, evaluation criteria and procurement recommendations.

Ensure transparent, fair and compliant procurement practices.

Advise stakeholders on the most appropriate procurement route based on value, complexity and risk.

Support contract award processes and approval submissions.

Supplier and Contract Management

Manage the organisation's portfolio of non-property suppliers and service providers.

Negotiate commercial terms and service agreements to achieve optimal value.

Develop supplier performance management frameworks and conduct regular supplier reviews.

Monitor supplier performance, service delivery and contractual compliance.

Coordinate contract renewals and procurement planning activities.

Financial Management and Cost Optimisation

Identify opportunities for cost reduction, efficiency improvements and procurement savings.

Analyse organisational spend and supplier data to identify opportunities for aggregation and leverage.

Work closely with budget holders to ensure procurement activity aligns with approved budgets.

Produce procurement and spend analysis reports for senior management.

Support financial planning by providing procurement intelligence and market insights.

Purchase Order and Procurement Operations

Oversee and continuously improve purchase order and procurement processes.

Ensure that procurement activity is supported by appropriate approvals and documentation.

Maintain accurate procurement records, supplier data and audit trails.

Support process improvements and system enhancements that strengthen procurement oversight.

Work closely with Finance colleagues to ensure efficient processing of procurement activity.

Risk, Compliance and Audit

Ensure compliance with relevant procurement legislation, governance requirements and organisational policies.

Identify and mitigate procurement, supplier and contractual risks.

Manage procurement-related audit requests and recommendations.

Maintain robust procurement records to support internal and external audits.

Promote ethical procurement practices and manage conflicts of interest appropriately.

Stakeholder Engagement

Build strong working relationships with senior management, budget holders and operational teams.

Act as the central point of expertise for procurement matters.

Deliver training and awareness initiatives to improve procurement capability across the organisation.

Support organisational projects by providing procurement guidance and commercial expertise.

Continuous Improvement

Drive procurement transformation and service improvement initiatives.

Monitor market developments and emerging procurement best practice.

Identify opportunities to modernise procurement systems, processes and reporting.

Foster a culture of commercial awareness and value-for-money decision-making across the organisation.

Scope of Procurement Responsibility

The role will have responsibility for procurement activities relating to:

Information Technology and Telecommunications

Professional Services

Human Resources Services

Finance and Audit Services

Insurance Programmes

Office Facilities and Corporate Services

Utilities and Energy Contracts

Corporate Framework Agreements

Other non-property operational and corporate expenditure

Qualifications

Essential

Third level qualification in Procurement, Supply Chain Management, Business, Finance, Commerce or a related discipline.

Professional procurement qualification such as:

o CIPS (Chartered Institute of Procurement & Supply), or

o Equivalent recognised procurement qualification.

Desirable

Degree or postgraduate qualification in Procurement, Business, Finance or a related field.

Membership of a recognised professional procurement body.

Project management qualification.

Experience

Essential

Minimum five years' relevant procurement experience, including responsibility for tendering, supplier management and contract governance.

Experience establishing or managing procurement processes within a regulated or governance-driven environment.

Experience managing complex procurement exercises and supplier negotiations.

Experience analysing expenditure, identifying savings opportunities and delivering value-for-money outcomes.

Experience preparing reports and recommendations for senior management.

Experience working with procurement systems and financial management systems.

Strong understanding of contract management and supplier performance monitoring.

Desirable

Experience within housing, local government, public sector, regulated or not-for-profit organisations.

Experience establishing a procurement function or leading procurement transformation initiatives.

Experience managing framework agreements and multi-supplier contracts.

Experience supporting internal and external audit reviews.

Knowledge, Skills and Competencies

Knowledge

Strong understanding of procurement governance, tendering and supplier management.

Knowledge of Irish procurement legislation and best practice.

Understanding of financial controls, budgeting and value-for-money principles.

Strong commercial and contractual awareness.

Skills

Excellent negotiation and influencing skills.

Strong analytical and financial evaluation skills.

Excellent report writing and presentation abilities.

Strong project management and organisational skills.

Advanced Microsoft Excel and procurement reporting skills.

Ability to interpret procurement, contractual and financial information.

Personal Competencies

Commercially focused with strong business acumen.

High level of integrity and professionalism.

Strong relationship-building and stakeholder management skills.

Results driven with a continuous improvement mindset.

Ability to work independently and influence at all levels of the organisation.

Strong attention to detail and commitment to governance and compliance.

Key Performance Indicators

Procurement savings delivered.

Compliance with procurement policies and approval requirements.

Supplier performance and contract compliance metrics.

Timeliness of procurement exercises.

Stakeholder satisfaction levels.

Audit outcomes and governance compliance.

Reduction in off-contract and non-compliant spend