Finance Specialist

We’re looking for a Finance Operations Specialist for our partner, a company in the digital marketing space. This is an operational role: the core work involves entering data into existing systems, templates and spreadsheets, handling and executing payment requests, communication, and reporting. We’re looking for an attentive and detail-oriented person who’s comfortable with routine, process-driven work.

What you will do:

• Collect, classify and group incoming/outgoing invoices (by category, project, counterparty, period); verify completeness and accuracy before handing off to accounting;
• Process high volumes of invoices (up to ~300 on peak days): search, tag, confirm, and enter into the system;
• Maintain cash flow records: input income/expenses, keep internal cash flow reporting;
• Receive payment requests from departments, track approval sign-off, execute payments and confirm completion;
• Regularly reconcile and update bank account balances;
• Prepare interim (management) P&L using an existing template, reconcile against accounting data after period close;
• Actively communicate with departments to follow up on missing documents and payment statuses.

What you bring:

• 1+ years of experience in operational finance/document work (accountant’s assistant, finance department assistant, office manager handling payments, etc.);
• Understanding of basic financial documents (invoices, bills, acts), and the difference between income and expense;
• Confident user of Excel/Google Sheets (tables, formulas, filters);
• Willingness to do routine work using existing templates - not an analytical role ;
• Fluent Russian ;
• English at a reading-comprehension level for documents (~B1);
• Willingness to work on-site (office);
• Attention to detail, reliability, and strong communication skills across different departments.

Nice-to-have:

• Education in finance, economics, or accounting;
• Experience working with cash flow or management reports;
• Understanding of P&L structure;
• Knowledge of Polish.

What's in it for you:

• 12 days of paid vacation per year, 10 days of paid sick leave, 10 remote-work days;
• Flexible contract options: Umowa Zlecenia or B2B, with the option to switch to an employment contract after one year with the company;
• A modern office in the city center (Żelazna 59A);
• Regular team-building events and corporate activities to connect with the team;
• A Multisport card covering access to gyms, pools, and other sports facilities.