Finance Support Assistant

Overview

Walkers is offering an opportunity to an ambitious and team member to join its Finance Support Team, who will be based in the Firm's Hong Kong office.

As a key member of the Team, you will be responsible for providing essential administrative and operational support to ensure the smooth functioning of financial processes. Your role will involve supporting day-to-day accounting activities, maintaining accurate records, preparing reports, and collaborating with internal stakeholders to uphold compliance and efficiency.

Duties

Billing

• Assist in the month-end billing process to ensure timely and accurate invoicing. 
• Perform draft bill runs and generate draft bills in accordance with agreed fee and disbursement arrangements. 
• Enter anticipated disbursements for billing purposes and verify accuracy. 
• Provide support for bill reprints, write-offs, and issuing receipts as required. 
• Collaborate closely with secretaries and attorneys to meet billing requirements and deadlines. 
• Review timekeeper narratives and other billing details for compliance and accuracy. 
• Ensure all pending draft bills are approved, signed, and posted before month-end close. 
• Process all unbilled time and costs, ensuring they are billed or written off promptly.

Accounts Receivable and Retainers

• Assist with day-to-day cash receipt bookings and ensure accurate allocation to client accounts. 
• Process all cash receipt entries into the system before the end of each business day to maintain up-to-date records.

Accounts Payable

• Perform disbursement entries to charge matters accurately and in a timely manner. 
• Prepare cheques and process online bank wire payments in accordance with company procedures. 
• Record accounts payable and check entries for various payments, including staff expense claims. 
• Manage third-party vendor payments and interoffice settlements during the second week of each month for bills settled by clients.

Billing

• Assist in the month-end billing process to ensure timely and accurate invoicing. 
• Perform draft bill runs and generate draft bills in accordance with agreed fee and disbursement arrangements. 
• Enter anticipated disbursements for billing purposes and verify accuracy. 
• Provide support for bill reprints, write-offs, and issuing receipts as required. 
• Collaborate closely with secretaries and attorneys to meet billing requirements and deadlines. 
• Review timekeeper narratives and other billing details for compliance and accuracy. 
• Ensure all pending draft bills are approved, signed, and posted before month-end close. 
• Process all unbilled time and costs, ensuring they are billed or written off promptly.

Accounts Receivable and Retainers

• Assist with day-to-day cash receipt bookings and ensure accurate allocation to client accounts. 
• Process all cash receipt entries into the system before the end of each business day to maintain up-to-date records.

Accounts Payable

• Perform disbursement entries to charge matters accurately and in a timely manner. 
• Prepare cheques and process online bank wire payments in accordance with company procedures. 
• Record accounts payable and check entries for various payments, including staff expense claims. 
• Manage third-party vendor payments and interoffice settlements during the second week of each month for bills settled by clients.

Experience

Candidates should have the following key skills and qualifications:

• Be a team player, keen to grow, learn and succeed as part of a dynamic and high performing team.
• Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Minimum of 1 year's and maximum of 3 years' experience in a finance or accounting support role preferred; fresh graduates with relevant coursework will also be considered.
• Proficiency in MS Office (especially Excel); familiarity with Aderant Expert or other accounting systems is an advantage.
• Strong attention to detail and accuracy in handling financial data.
• Ability to manage multiple tasks, prioritise effectively, and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills in English; ability to work collaboratively with cross-functional teams.