Finance Support Officer

About Philip Chun

Philip Chun is a leading building compliance consultancy, providing expert advice across building code, accessibility and essential services. With offices across Australia, we support a diverse range of projects and clients nationwide. Our Melbourne Accessibility and Building Code teams deliver specialist compliance advice on some of Australia's most significant developments, supported by a dedicated operations and finance team that keeps projects and business processes running smoothly

Your new opportunity

We are seeking a Finance Support Officer to join our Melbourne office. This role is ideal for a highly organised and detail-oriented individual looking to build or further develop their career in finance and administration within a professional consulting environment.

Working closely with the Accounts Manager, Melbourne leadership team and project consultants, you will be responsible for supporting day-to-day financial operations, project administration and office functions. The role offers a varied workload across accounts payable, accounts receivable, invoicing, client liaison and project support, making it a fantastic opportunity for someone who enjoys both finance and administration responsibilities.

What you’ll bring

• Experience in accounts, finance support, administration or project coordination roles

• Strong knowledge of invoicing, accounts payable, accounts receivable and purchase order processes

• Excellent attention to detail and a high level of accuracy

• Strong organisational skills with the ability to manage multiple priorities and deadlines

• Excellent written and verbal communication skills

• Confidence communicating with clients, suppliers and internal stakeholders

• Microsoft Office skills, advanced Excel experience preferred

• Experience with Deltek Vision, Bluebeam or similar business systems is highly regarded

• Experience within construction, consulting, architecture or building compliance industries will be advantageous

What you’ll be doing

As our Finance Support Officer, you will:

• Process and code supplier invoices

• Maintain supplier records and verify banking and supporting documentation

• Process supplier payments and respond to supplier enquiries

• Complete credit card reconciliations and employee expense claims

• Generate and issue client invoices accurately and on time

• Upload invoices to client portals including Aconex, PayApps and iTWOcx

• Verify purchase orders, billing entities and project coding requirements

• Investigate and resolve invoicing and payment queries

• Prepare client statements and support debt collection activities

• Assist with project reconciliations and monthly reporting

• Manage incoming enquiries and direct requests to the appropriate team members

• Support project administration, document control and office administration functions

• Maintain internal systems, databases and financial records

• Provide support to the Accounts Manager and Melbourne leadership team as required

What we offer

• Salary based on experience

• Additional 3 days leave between Christmas and New Year

• Study support and paid study leave

• Supportive, collaborative team environment with exposure to a wide range of projects

Requirements

Must be an Australian Citizen, Permanent Resident or hold full working rights in Australia.