Finance/Accounts Executive (Part Time)

About the role

We are looking for a Part-Time Accounts & Finance Executive to support our growing business in Singapore.

This is a hands-on finance and accounting role covering day-to-day accounting, finance administration, coordination with our outsourced accounting service, and liaison with our HQ Finance Manager and external auditors.

We are looking for someone who can start by supporting the day-to-day finance function and, over time, take greater ownership of the company's full set of accounts and finance matters.

The ideal candidate is practical, organised, detail-oriented and able to work independently.

Key Responsibilities

1. Accounting & Finance

• Perform day-to-day accounting data entry and maintain accurate accounting records
• Prepare and issue customer invoices and credit notes where required
• Maintain proper records of invoices, receipts, payments, expenses and supporting documents
• Monitor accounts receivable and follow up on outstanding payments
• Record and track payments received from customers
• Track contract sums, billing milestones, invoiced amounts, payments received and outstanding balances
• Maintain proper records of contracts, purchase orders and related billing documents
• Assist with accounts payable, supplier invoices and payment documentation
• Perform bank and account reconciliations
• Assist with month-end and year-end closing activities
• Prepare accounting schedules and supporting information for management reporting

2. Full-Set Accounting

The successful candidate should have a good understanding of the full accounting cycle and be able to progressively take on greater responsibility.

Responsibilities may include:

• Accounts Payable (AP)
• Accounts Receivable (AR)
• General Ledger (GL)
• Bank reconciliation
• Journal entries
• Accruals and prepayments
• Month-end closing
• Financial schedules and supporting reports
• Year-end closing and preparation for audit
• Working with our outsourced accounting service to ensure the accounts are complete and accurate

Over time, the successful candidate should be capable of managing and maintaining the company's full set of accounts, with support from our outsourced accounting service and HQ Finance Manager where required.

3. GST & Statutory Matters

• Assist with preparation and filing of Singapore GST returns
• Maintain proper supporting documentation for GST
• Coordinate with our outsourced accounting service and HQ Finance Manager on GST matters
• Assist with online statutory and government submissions
• Maintain records of statutory filings and supporting documents
• Monitor finance-related deadlines and ensure submissions are completed on time

4. Audit & Compliance

• Liaise with external auditors during annual audits
• Coordinate audit requirements between the company, outsourced accounting service and auditors
• Prepare and provide supporting documents requested by auditors
• Maintain proper audit trails and financial records
• Follow up on outstanding audit queries and documentation
• Assist with year-end audit preparation and closing of audit matters

5. Finance Coordination & Administration

• Coordinate closely with our outsourced accounting service and HQ Finance Manager
• Follow up on outstanding invoices, payments, documents and accounting matters
• Maintain organised physical and digital finance records
• Assist with submission of finance-related paperwork through relevant online platforms
• Ensure financial documents are properly filed and easily accessible
• Support management with financial information and ad-hoc finance matters
• Coordinate with internal teams, customers, suppliers and other parties when required
• Maintain confidentiality of financial and company information

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👤 Requirements

• Diploma / Degree in Accounting, Finance or a related field preferred
• Relevant experience in accounting, finance or accounts administration
• Strong practical understanding of full-set accounting
• Good knowledge of Singapore accounting practices and GST requirements
• Experience with invoicing, AP, AR and bank reconciliation
• Ability to understand and track contracts, contract values, billing milestones, invoices and payments received
• Experience liaising with external accountants, outsourced accounting firms and auditors is an advantage
• Familiarity with accounting software
• Proficient in Microsoft Excel
• Strong attention to detail and good record-keeping habits
• Good organisational and coordination skills
• Able to work independently and follow up on outstanding matters
• Good written and spoken English
• High level of integrity and confidentiality

Experience in any of the following will be an advantage:

• EPC / Engineering
• Construction
• Renewable Energy
• Solar PV
• Battery Energy Storage Systems (BESS)
• Project-based businesses
• Companies with contract-based billing and project accounting

Experience with project contract tracking, progress billing, retention sums, project costs and payment milestones will be particularly useful.

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🌟 Flexible Opportunity for Experienced Professionals

We welcome applications from experienced accounting and finance professionals looking for a part-time or flexible working arrangement.

This role may be suitable for:

• Experienced accountants or finance executives seeking part-time work
• Professionals transitioning from full-time employment to a flexible arrangement
• Retired or semi-retired accounting / finance professionals who would like to remain professionally active
• Experienced professionals who prefer a part-time role while contributing their knowledge and experience to a growing company

We value practical experience, reliability, sound accounting knowledge and attention to detail.

The ability to work independently and take ownership of finance matters is more important than having a traditional full-time career path.

This is a part-time position, with working hours and schedule to be discussed based on the candidate's availability and business requirements.

We are open to discussing a flexible arrangement with the right candidate.

The successful candidate should, however, be able to provide consistent support and timely follow-up on accounting and finance matters.