Finance/Liason Officer

The Finance & Liaison Officer provides essential financial, administrative, logistical, and stakeholder coordination support for the THRIVE-BHW Project. This role ensures smooth project execution through effective financial management, event logistics, accurate record-keeping, and active engagement with Barangay Health Workers (BHWs), Local Government Units (LGUs), health offices, and partner organizations.

Key Responsibilities

1. Financial Management & Compliance

• Process financial transactions, payment requests, cash advances, and liquidations per donor guidelines.
• Prepare budget tracking reports and required financial documentation.
• Monitor expenditures against approved budgets and support audit requirements.

2. Administrative, Scheduling & Coordination

• Maintain participant contact databases and lead event follow-ups (invitations, reminders, attendance checks).
• Schedule and coordinate meetings, workshops, trainings, and stakeholder consultations.
• Prepare meeting notices, minutes, attendance sheets, correspondence, and activity reports.

3. Activity Logistics & Event Management

• Source, evaluate, and secure suitable venues for project activities.
• Coordinate catering, accommodations, equipment, and on-site event setup.

4. Stakeholder Support & Policy Compliance

• Act as the primary administrative focal point for partners, suppliers, and community stakeholders.
• Ensure compliance with organizational policies (Finance, HR, Procurement, Safeguarding).
• Support project documentation, reporting, and feedback/complaint mechanisms.

5. Organizational Values & Commitments

• Adhere to strict Safety & Security guidelines to maintain a safe working environment.
• Actively champion gender equality, diversity, and social inclusion.
• Uphold ethical standards, child protection, and safeguarding policies against exploitation and abuse.

Qualifications & Key Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Proven track record in budget monitoring, cash advance processing, liquidation, and financial documentation.
• Experience organizing meetings, workshops, trainings, and community events.
• Prior experience with INGOs, donor-funded projects, or community health/development programs.
• Familiarity with LGU processes, community-based stakeholders, and local health programs.