Finances & Administration Coordinator

Do you enjoy working with numbers, reports, and spreadsheets? Are you detail-oriented and do you find satisfaction in ensuring that administrative records are accurate? Then we have a great job for you in the international flower and plant sector!

Fleuroselect is the international organization for breeders, producers and traders of pot and bedding plants. The organization tests and promotes new plants through garden trials, competitions, media relations, newsletters, social media, trade shows, and more. We organize three international networking events each year and are the organizer of FlowerTrials, a major annual open-house event for the global pot and bedding plant sector.

For our office in Voorhout, we are looking for someone with a knack for numbers to support us in financial and administrative matters. You don’t need to be an accounting specialist. What’s more important to us is that you work accurately, enjoy handling numbers, and take pleasure in organizing administrative tasks effectively. Our ideal candidate is self-driven, enjoys a wide variety of tasks, and can streamline the existing processes.

You’ll be joining a small, international team that cares about one another and a corporate culture that strives for an optimal work-life balance for every employee. Dutch is generally spoken in the office. External communication takes place in English and Dutch. On Tuesday, we all work jointly at the office in Voorhout (NL). Other working days can be home office, however the offices are at your disposal should you wish to use them.

In addition to that, you will become part of an international community of horticultural professionals with whom you will be in touch on a regular basis via telephone/e-mail and during our events/trade fairs. You will have the opportunity to travel 2-3 times per year.

Position:

Finances & Administration Coordinator

Finances:

• Outgoing invoices: Prepare, send and follow up on payments
• Incoming invoices: book into the accounting software in the corresponding ledger. You will receive a ledger overview, our external accountant ensures the rest of the process.
• Calculations: Calculate fees/assessments for outgoing invoices
• Handling smaller purchases: gifts, office supplies, promotional materials

Administration:

• Place orders: order seeds/cuttings and maintain overview of deliveries
• Project support: send out requests, track incoming responses, maintain an overview
• Meetings: determine suitable date for online meetings and schedule, book hotel rooms and/or train/plane tickets, prepare meeting documents
• General administration: answer incoming inquiries via email and phone, other correspondence

Marketing & Event support:

• Events: on-site support during international trade fairs and our Annual Member Convention | approx. 3 x per year
• Help Marketing & Event Coordinator in busy times: prepare badges, folders, parcels together with your colleague

Profile:

• Affinity for numbers, very good knowledge of spreadsheets
• HBO level of thinking
• Self-driven: organise your own workflow
• Ability to streamline the existing processes
• Working knowledge of English and Dutch; other languages are a plus
• Living near the office is a plus

What do we offer you?

• A varied part-time position of 16 to 24 hours per week
• A high degree of flexibility in working hours and location, with the option to work from home and at our office in Voorhout.
• A pleasant, international work environment within the flower and plant sector
• A small and dedicated team where collegiality is key
• A competitive salary in accordance with the Horticultural Seeds Collective Bargaining Agreement (CAO Tuinbouwzaden), supplemented by a pension plan
• A good work-life balance

To Apply:

• Please send your application and resume by 10th November to Ann Jennen at [email protected]

Salaris: €2.500,00 - €4.500,00 per maand

Arbeidsvoorwaarden:

• Kosteloos parkeren
• Pensioen
• Telefoonplan
• Werk vanuit huis

Werklocatie: Hybride werken in 2215 Voorhout