Financial & Procurement Coordinator

We’re ALTEN Technology USA, an engineering company that provides solutions for engineering, technology, and product development projects. For decades, we’ve been helping our clients develop products that are changing the world, whether that’s by shaping the future of space exploration, saving lives with medical devices that set a new standard of care, or creating the fully autonomous electric taxi of tomorrow. Our team of more than 600 people works across industries including aerospace, medical devices and life sciences, unmanned systems and robotics, automotive OEM and tier 1 suppliers, commercial vehicle, electric vehicles, rail, and more. Our offices across the US have different industry focuses and engage with our clients in different ways, ranging from working on-site at client facilities to performing product development at our delivery centers.

ALTEN Group, our parent company, has been a leader in engineering and information technology for more than 30 years. ALTEN Group operates in 30 countries across Europe, North America, Asia, Africa and the Middle East and employs more than 36,000 people, 88% of whom are engineers. The company covers the whole development cycle and offers a choice of service levels, from technology consulting to complete project outsourcing.

When you join ALTEN Technology USA, you join a group of people passionate about collaborating to solve some of the world’s most technical engineering challenges. Our success is tied to taking care of our employees by building relationships and providing opportunities for mentorship and career growth. We offer comprehensive benefits for all full-time employees, including medical, dental, and vision insurance; a 401(k) plan with employer matching; paid time off (PTO); paid parental leave; and mentorship to help you take your career to the next level. You don’t have to take our word for it that we are a great place to work—we were named on the 2023 Top Workplaces list thanks to feedback from our proud employees.

For a quicker response, send your resume to [email protected] or apply directly on LinkedIn! 🚀

Job Overview:

Mission:

• Provide financial controlling and administrative support to the Engineering Center (Product and Manufacturing team) across the United States and Mexico.
• The position will dedicate approximately 60% of its activities to financial controlling, reporting, and budget management , and 40% to purchase order management, executive assistance, and administrative coordination .
• The role will work closely with Engineering leadership, department managers, Finance, HR, IT, Purchasing, and other support functions to ensure accurate financial monitoring and efficient day-to-day operations of the Engineering Center.

Main Activities:

Finance & Controlling | Approximately 60%

• Manage and monitor the Engineering Center budget
• Prepare and maintain monthly financial reports and dashboards , including budget versus actual cost analysis.
• Collaborate with the U.S. and Mexico Finance teams to review monthly results, identify cost deviations, and support corrective actions.
• Prepare quarterly financial forecasts and budget reforecasts for the Engineering Center.
• Coordinate the annual budget and strategic planning process with Engineering department heads and Finance.
• Maintain and consolidate headcount, workforce cost, and organizational data for Engineering center
• Monitor Engineering hours booked to projects and cost centers and prepare monthly reporting.
• Control SAP project hours and Engineering cost-center allocations , comparing budgeted hours with actual consumption.
• Support department managers with financial analysis and reporting to improve cost visibility and budget control .
• Develop and maintain financial tracking files, reports, and dashboards using Excel and, when applicable, Power BI .

Purchase Orders & Vendor Administration | Approximately 25%

• Create and manage purchase orders (POs) for Engineering activities, subcontractors, suppliers, and other departmental needs.
• Coordinate purchase requests, approvals, PO issuance, invoice processing, and follow-up payment.
• Work with Purchasing, Finance, Accounts Payable, suppliers, and internal requestors to resolve PO or invoice discrepancies.
• Track Engineering commitments and expenditures to ensure alignment with approved budgets.
• Maintain accurate records of POs, invoices, supplier commitments, and related financial documentation.

Executive & Administrative Support | Approximately 15%

• Provide executive administrative support to the Engineering Director and general administrative support to the Engineering organization.
• Coordinate business travel arrangements and related administrative activities for the Engineering Director and support the Engineering team when required.
• Maintain and update Engineering organization charts and department information .
• Coordinate new employee onboarding , working with managers, HR, IT, and other support functions.
• Facilitate coordination among Engineering teams and corporate support functions.

Requirements:

Education & Experience:

• Bachelor’s degree in Business Administration, Finance, Accounting, Management, or a related field .
• 5+years of experience in finance, business administration, controlling, purchasing support, or executive/administrative assistance.
• Experience in an engineering, manufacturing, or automotive environment is a plus.
• Technical Skills
• Strong proficiency in Microsoft Office , particularly Excel, PowerPoint, and Outlook .
• Good working knowledge of SAP , particularly for cost-center monitoring, project hours, purchase orders, and cost tracking.
• Experience with financial reporting, budget tracking, forecasting, and cost analysis.
• Ability to work with financial data accurately and prepare clear management reports.
• Power BI knowledge is a plus.

Professional Skills:

• Strong organizational and time-management skills.
• Ability to multitask and manage multiple priorities .
• High level of accuracy and attention to detail, particularly when working with financial data.
• Strong analytical and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to work independently while collaborating with cross-functional and international teams.
• Comfortable working in a diverse and multicultural environment .
• Professionalism, discretion, and ability to handle confidential financial and business information.

ALTEN Technology is an Equal Opportunity Employer. Our Policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status.

Please beware of job seeker scams and see this important notice on our careers page for more information about our recruiting process.