Financial Bookkeeper

Job Description: Financial Bookkeeper (Manufacturing)

Job Title: Financial Bookkeeper

Company: US Paper Mill Company, LLC

Industry: Manufacturing / Operations

Position Type: Full-Time

Software Requirements: QuickBooks Desktop / QuickBooks Online Advanced (specifically Enterprise/Manufacturing module preferred)

Job Overview

We are seeking a detail-oriented Financial Bookkeeper with extensive experience in the manufacturing industry to oversee daily financial transactions, manage cost accounting records, and ensure seamless inventory tracking. The ideal candidate will have advanced proficiency in QuickBooks, a strong understanding of job costing, raw materials accounting, vendor management, and routine financial reporting.

Key Responsibilities

1. Daily Bookkeeping & General Ledger

• Maintain accurate financial records using QuickBooks, ensuring proper categorization of all revenues and operational expenses.
• Reconcile bank statements, credit card accounts, and line of credit balances on a weekly and monthly basis.
• Prepare, record, and post standard journal entries for routine accruals, prepaid expenses, and asset depreciation.

2. Manufacturing & Inventory Accounting

• Manage inventory tracking within QuickBooks, including Raw Materials, Work-in-Process (WIP), and Finished Goods.
• Perform Job Costing analysis: allocate labor, freight, direct materials, and overhead costs to specific production runs or customer orders.
• Conduct monthly physical inventory counts/audits and reconcile discrepancies against QuickBooks balances.
• Process bill of materials (BOM) entries, assembly builds, and inventory adjustments.

3. Accounts Payable (AP) & Vendor Management

• Process vendor invoices, match purchase orders (POs) with receiving documents, and resolve price/quantity variances.
• Schedule and execute vendor payments via check, ACH, or credit card while taking advantage of early-payment discounts.
• Maintain vendor records and manage year-end 1099 issuance.

4. Accounts Receivable (AR) & Billing

• Generate and send customer invoices based on shipment confirmations or completion of milestone deliverables.
• Monitor accounts receivable aging reports, conduct collections follow-ups, and post incoming payments (ACH, checks, credit cards).
• Process customer credit memos and resolve billing inquiries promptly.

5. Financial Reporting

• Generate monthly financial statements (Balance Sheet, Income Statement, Cash Flow Statement) for executive management review.
• Assist outside CPA/accounting firms during tax season and year-end audits.

Qualifications & Skills

• Experience: 3–5+ years of full-charge bookkeeping experience in a manufacturing, assembly, or industrial setting.
• Software Mastery: Advanced proficiency in QuickBooks (QuickBooks Desktop Enterprise / Manufacturing edition preferred).
• Cost Accounting: Direct experience with Job Costing, Bill of Materials (BOM), WIP, and inventory valuation methods (FIFO, LIFO, or Standard Costing).
• Technical Proficiency: Strong skills in Microsoft Excel (VLOOKUPs, pivot tables, financial formulas).
• Education: Associate’s degree in Accounting, Finance, or Business Administration required; Bachelor’s degree preferred.
• Certifications: QuickBooks Certified User or Certified Bookkeeper (AIPB) is a plus.

Key Competencies

• Meticulous attention to detail and high level of numerical accuracy.
• Ability to collaborate closely with production management, shipping/receiving, and purchasing teams.
• Strong understanding of GAAP (Generally Accepted Accounting Principles) as applied to manufacturing environment workflows.