FINANCIAL CONTROLLER NOVANAM

1.Job Purpose

To support the Manager in financial reporting, external and internal audit coordination, tax compliance, corporate governance, regulatory compliance and risk management. The role is responsible for preparing financial information, maintaining supporting documentation, monitoring compliance deadlines and assisting with the implementation of appropriate financial controls and reporting processes.

The position requires a detail-oriented individual with sound accounting knowledge, strong analytical skills and the ability to work effectively within established procedures and under the guidance of the Manager.

2. Reporting Structure

Reports to: Audit and Tax Manager

Direct reports: None

3. Key Responsibilities

Financial Reporting and Annual Financial Statements

• Assist in the preparation of annual financial statements for the Company and its subsidiaries in accordance with International Financial Reporting Standards (IFRS).
• Prepare interim financial reporting schedules, supporting calculations and disclosure notes for review by the Manager.
• Assist with the preparation of year-end financial reporting packs and statutory financial statements.
• Perform reconciliations and verify the accuracy and completeness of financial information used in financial reporting.
• Research new and revised IFRS requirements and summarise their potential impact for consideration by the Manager.
• Assist in preparing accounting position papers and technical accounting memoranda for review by the Manager.
• Support the assessment and documentation of appropriate accounting treatments for transactions in accordance with applicable IFRS requirements.
• Monitor financial reporting deadlines and assist in ensuring the timely completion of reporting deliverables.
• Maintain organised records of financial statements, working papers and supporting documentation.

External Audit Support

• Coordinate the preparation and submission of audit schedules, supporting documentation and working papers under the guidance of the Manager.
• Assist with coordinating the annual external audit process and monitoring the progress of audit activities.
• Serve as a day-to-day coordination contact for routine auditor requests, escalating technical matters and significant queries to the Manager.
• Track audit information requests and follow up with relevant departments to ensure timely submission of information.
• Assist in investigating and resolving audit queries by gathering relevant financial information and supporting evidence.
• Maintain an audit query tracker and monitor outstanding items to ensure they are addressed within agreed timelines.
• Document audit findings and assist in coordinating management responses.
• Monitor the implementation of agreed corrective actions arising from external audit findings and report outstanding matters to the Manager.

Internal Audit and Internal Controls

• Assist the Manager with planning and coordinating risk-based internal audit activities.
• Conduct assigned reviews of financial transactions, operational processes and compliance with internal policies and procedures.
• Test the design and operating effectiveness of internal controls in accordance with approved audit plans.
• Document audit procedures performed, evidence obtained, findings identified and recommendations made.
• Identify potential control weaknesses and report findings to the Manager for assessment and further action.
• Assist with investigations into suspected irregularities, fraud risks or control breaches when assigned.
• Maintain a register of internal audit findings and monitor progress against agreed corrective actions.
• Support initiatives aimed at improving internal controls, operational efficiency and compliance with established procedures.

Tax Management and Compliance

• Assist in preparing corporate income tax, Value Added Tax (VAT), Pay-As-You-Earn (PAYE), withholding tax and other applicable tax returns.
• Compile tax computations, reconciliations and supporting documentation for review and approval by the Manager.
• Maintain a tax compliance calendar and monitor submission and payment deadlines.
• Assist in reconciling tax accounts and investigating differences between accounting records and tax returns.
• Support the preparation of responses to routine tax queries and information requests from tax authorities.
• Assist in preparing documentation for tax audits, inspections and reviews.
• Monitor changes in applicable tax legislation and communicate relevant developments to the Manager.
• Identify and escalate potential tax discrepancies, exposures and compliance risks.
• Assist with transfer pricing, international tax and cross-border tax compliance documentation where applicable.
• Ensure that tax records and supporting documents are properly maintained and readily available for review.

Corporate Governance and Regulatory Compliance

• Assist in monitoring compliance with applicable legislation, regulatory requirements, licence conditions and internal policies.
• Maintain a compliance calendar covering statutory submissions, regulatory reporting and other compliance obligations.
• Assist with the preparation and submission of statutory documents and regulatory reports, subject to the Manager's review and approval where required.
• Maintain records of regulatory filings, correspondence, compliance certificates and supporting documentation.
• Assist in preparing information for regulatory inspections, external reviews and compliance assessments.
• Identify potential compliance gaps and escalate these to the Manager.
• Support the review and updating of internal policies, procedures and compliance checklists.

Risk Management

• Assist in maintaining and updating the corporate risk register.
• Gather information from relevant departments to support the identification and assessment of financial reporting, taxation, regulatory and operational risks.
• Monitor the status of agreed risk mitigation actions and follow up with responsible individuals.
• Assist in preparing risk reports and highlighting overdue actions, emerging risks and potential compliance concerns.
• Escalate significant or emerging risks to the Manager in a timely manner.

Management Reporting and Administration

• Prepare periodic reports and status updates for review by the Manager covering:
• External and internal audit findings and recommendations.
• Tax compliance status and upcoming deadlines.
• IFRS and accounting developments.
• Statutory and regulatory compliance matters.
• Maintain accurate registers, trackers and supporting documentation for reporting, audit, tax and compliance activities.
• Assist in compiling management reports and presentations for senior management and governance committees.
• Follow up on outstanding information and action items with relevant departments.
• Perform other related duties reasonably assigned by the Manager within the scope of the role.

4.Education

• Bachelor's degree in Accounting, Finance, Auditing or a related field.

5.Professional Qualification

One or more of the following:

• CA (Nam) / CA (SA)
• ACCA
• CPA
• CIA
• CTA (advantageous)

6.Experience

• Approximately 1–3 years of relevant experience in accounting, financial reporting, external audit, taxation or compliance.
• Exposure to the preparation of financial statements and supporting schedules.
• Basic working knowledge of IFRS and financial reporting requirements.
• Exposure to external audits, tax returns, reconciliations or regulatory compliance activities.
• Experience in the fishing, manufacturing, export, marine or natural resources sectors would be advantageous.

7. Key Skills and Competencies

Technical Competencies

• Basic to intermediate knowledge of IFRS and financial reporting principles.
• Understanding of accounting reconciliations and financial statement preparation.
• Basic knowledge of corporate taxation, VAT, PAYE and statutory compliance requirements.
• Understanding of audit procedures, internal controls and risk management principles.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to prepare accurate working papers, schedules and supporting documentation.
• Familiarity with accounting systems and financial reporting tools.

Behavioural Competencies

• High level of integrity, confidentiality and professional ethics.
• Strong attention to detail and commitment to accuracy.
• Good analytical, numerical and problem-solving skills.
• Clear written and verbal communication skills.
• Good planning, organisational and time-management abilities.
• Willingness to learn and develop technical expertise.
• Ability to work collaboratively with colleagues across different departments.
• Ability to manage competing priorities and meet deadlines.
• Proactive approach to following up on outstanding matters.
• Willingness to accept feedback and work under the direction of the Manager.