Financial Coordinator

POSITION SUMMARY

G3 Engineering & Surveying strives to create a culture of energy, passion, commitment, perseverance, and efficiency. We achieve this by working hard, but also by making the time to have fun together. We reward achievements and strongly encourage personal and professional growth.

We are looking for a Financial Coordinator to join our Business Administration team and play an important role in keeping our financial operations accurate, organized, and running smoothly.

This is an excellent opportunity for an accounting or finance professional who enjoys working with numbers, solving problems, staying organized, and collaborating with people across an organization. You’ll have a hands-on role supporting accounts receivable, accounts payable, project billing, reconciliations, financial reporting, and month-end and year-end activities.

You’ll also serve as an important point of contact for employees, clients, and vendors by helping ensure financial questions are answered promptly and records are maintained accurately.

DUTIES AND RESPONSIBILITIES

Daily Financial Administration

• Approve Treasury Navigator transactions and monitor bank deposits daily.
• Enter accounts payable bills and provide backup support for deposit processing.
• Respond to email, voicemail, and phone inquiries related to billing, payments, and payroll.
• Perform project audits to confirm time, expenses, and billing are accurately recorded.

Accounts Receivable and Accounts Payable

• Track outstanding accounts receivable using the company’s financial software and other approved programs.
• Prepare and distribute routine A/R aging reports to project managers and leadership.
• Monitor required collection of follow-ups and documents on the status of outstanding invoices.
• Provide reminders to project managers regarding required A/R check-ins and collection activities.
• Assist with approved client communications concerning invoice status, supporting documentation, and payment follow-up.
• Maintain accurate records of collection notes, client responses, and follow-up dates.
• Create and organize A/R reports, send payment reminders, follow up with clients on outstanding invoices, and keep collection status current.

Accounts Payable (back-up support as needed)

• Track bills and due dates, prepare payment checks, process EFTs, and maintain complete vendor payment records.

Project Billing and Financial Reporting

• Prepare weekly and monthly billing charts and review unbilled time reports.
• Generate and send client invoices, coordinate internal billing approvals, and assist with project-specific billing.

Reconciliations and Recordkeeping

• Reconcile bank and credit card statements monthly and ensure supporting documentation is complete.
• Maintain accurate, timely filing of bank statements, A/P and A/R records, and client financial paperwork.
• Assist with reconciliation and reporting for expenses, payroll, and financial charts.

Monthly, Quarterly and Year-End Support

• Support monthly, quarterly and year-end financial reviews and reporting.

EDUCATION AND EXPERIENCE

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of experience in accounting, bookkeeping, payroll, or a business office finance role.
• Experience with project-based billing (engineering, architecture, construction, or professional services) is a plus.

SKILLS AND ABILITIES

• Working knowledge of A/R, A/P, payroll, and account reconciliation practices.
• Proficiency with accounting software, online banking platforms, and Microsoft Excel.
• Exceptional attention to detail and accuracy with numbers and financial records.
• Strong organizational and time-management skills, with the ability to multitask and meet recurring deadlines.
• Clear, professional written and verbal communication with employees, clients, and vendors.
• Ability to handle sensitive financial and employee information with discretion and confidentiality.

We are looking for an individual who shows up each day with a positive “can do” attitude, a desire and curiousity to learn, and wants a lasting career with an incredible team and firm.

If you're an energetic and proactive professional ready to thrive in a fast-paced environment and eager to take on challenges with confidence and creativity, this may be a perfect fit.

Pay: $20.00 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person