Financial Programs Trainee

THE POSITION

Are you ready to refine your skills accounting skills while beginning a rewarding career that provides critical services for the Commonwealth of Pennsylvania? Apply to be Financial Programs Trainee with the Bureau of Commonwealth Payroll Operations (BCPO), Payroll/Travel Advancements and Accounts Receivables Section. This is a year-long trainee position that prepares you to perform professional payroll accounting functions to manage employee generated debts to the Commonwealth of Pennsylvania from salary and travel advancements.

Sharp analytical skills, independent decision making, attention to detail, excellent communication skills, and the ability to handle multiple shifting priorities while working cohesively with a team are vital within this role and will be further developed during the training period. You will also receive extensive training to develop a thorough knowledge of the human resource (HR)/Payroll and Finance Systems in systems, applications, and products (SAP) and associated software.

DESCRIPTION OF WORK

This position is trained to process claims, receivables, record adjustments, collections, and other functions related to employee generated debts to the Commonwealth. It also focuses on auditing, processing, and accounting for salary and travel advancements and remittances. As a Financial Programs Trainee, you will learn and perform the following duties:

• Receivables Processing: Review and audit salary claims/receivables, post and verify data, and make appropriate corrections and adjustments as needed
• Overpayment Collection: Coordinate the collection of monies owed by employees for a variety of reasons; record all incoming checks and remittances
• Account Maintenance: Ensure advance checks are issued correctly, complete the monthly bank reconciliation process, and resolve issues with checks or deposits
• Detail Analysis: Review incoming checks, requests, inquiries, and other related matters to ensure that the correct processes and procedures are followed
• Communication: Prepare, review, and send correspondence to employees and agency partners and provide technical guidance
• Agency Coordination: Work with internal sections, human resource offices, banks, and other partners to support smooth financial operations

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch. Alternate Work Schedules (AWS) available upon completion of probationary period.
• Telework: You may have the opportunity to work from home (telework) full-time, with occasional in-office days when work dictates such requirements. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• **Salary:**In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Four years of experience in bookkeeping work which included twelve (12) credits in accounting; or
• A Bachelor's Degree including twelve (12) credits in accounting; or
• Any equivalent combination of experience and training which includes twelve (12) credits in accounting.
• Applicants will be considered to have met the educational requirements once they are within three (3) months of graduating with a qualifying degree.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date*.* Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

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See the total value of your benefits package by exploring our benefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

• Eligibility rules apply.