Fire Coordinator

Fire Safety AMC Contracts

• Ensure valid contracts are in place for fire system maintenance across all units
• Monitor contract expiry status via CAFM software and initiate renewal 100 days in advance
• Coordinate with vendors and internal stakeholders to finalize and sign off contracts
• Maintain contract records in CAFM software

Hassantuk (24/7) Monitoring

• Manage Hassantuk panel registration and installation at new and existing units
• Coordinate with authorities and vendors to prepare sites for panel installation
• Manage Hassantuk payments for all new and existing units
• Maintain Hassantuk status in CAFM software

DCD Approved AMC Contracts

• Coordinate with fire system AMC vendors to prepare and submit requests for DCD-approved maintenance contracts
• Coordinate with vendors and internal stakeholders to finalize and sign off DCD-approved contracts
• Maintain the status of DCD-approved contracts in CAFM software

Building Safety Certificates (Civil Defense Certificates)

• Obtain building safety certificates from Civil Defense by ensuring full compliance with requirements
• Track and monitor all safety certificates through CAFM software and facilitate renewals

Legal Compliance

• Ensure 100% legal compliance, with zero breaches of statutory requirements and zero notices/penalties from authorities
• Close all safety notices issued by authorities within the allocated timeframe

Fire Safety Compliance Dashboard & Reporting

• Provide monthly reports on AMC status, fire system PPM completion rate, reactive work orders, etc.
• Report on compliance issues and outstanding maintenance requirements
• Report on legal exposure risks to the business units.
• Maintain a dashboard tracking fire compliance percentage across all activities

Fire System Asset Management

• Maintain an asset list for all new and existing units
• Monitor and track asset expiry (e.g., fire extinguishers) and plan/budget for replacement
• Plan and budget for asset replacements and upgrades as required
• Remove assets from CAFM for all closed units

Fire Safety Rectifications

• Receive all PPM reports and identify rectification needs
• Raise Maintenance Request Forms (MRFs) through FM to Procurement
• Follow up on MRF, PR, and PO approvals/issuance to ensure timely rectification

Fire System Contractor Management

• Ensure PPM planners and schedules are in place for all units
• Ensure all AMC contractors complete PPM schedules and respond to reactive complaints within contractual SLAs
• Monitor contractor KPI compliance and share scorecards with vendor, finance, and procurement for appropriate action per the contract agreement
• Follow up on invoices and payment status with internal finance
• Maintain strong vendor relationships to ensure timely response

Fire System Auditing

• Conduct fire safety audits across units and identify potential gaps
• Follow up with relevant departments to ensure timely closure of audit findings

Other Responsibilities

• Address areas of non-conformance with the operations team and implement corrective actions
• Facilitate fire system training and awareness sessions through AMC providers

Desired Candidate Profile

• 2 to 4 years of relevant experience
• Engineering diploma in Fire Safety or relevant field
• Certification in Safety Management (NEBOSH, IOSH, ISO 45001), NEBOSH International certificate in fire safety preferred
• Prior experience in facility management, healthcare, and fire system maintenance company is preferred.