FIRE MARSHAL’S OFFICE ADMINISTRATIVE ASSISTANT

State of New Hampshire Job Posting

Department of Safety

Division of Fire Safety

110 Smokey Bear Boulevard

Concord, NH 03301

Fire Marshal’s Office Administrative Assistant

(ADMINISTRATIVE ASSISTANT I)

Position #10422

$ 19.96 /hour - $ 26.41/hour

This position offers a Trainee Status* starting at the following pay rate: $ 19.23 per hour.

* Candidates hired at a Trainee Status must meet minimum qualifications within one (1) year of hire date

• See total compensation information at the bottom of announcement.

The State of New Hampshire, Department of Safety, Division of Fire Safety, has a full-time vacancy for Fire Marshal’s Office Administrative Assistant (ADMINISTRATIVE ASSISTANT I), SOC Title 43-6010 ADMIN ASSTS-4. This position has a 37.5 hour work week and is considered non-exempt.

Summary:

Performs professional administrative duties to assist the Division Director, Assistant Director and Deputy State Fire Marshals in order to support efficient operations of the division

YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS:

Education/Experience:

Equivalent combination of 3 years of education and experience after completion of high school. Education and experience must be in business administration, public administration, office or business management.

License/Certification:

None

Other Requirements:

Must pass a fingerprint based criminal background check and motor vehicle record check

Trainee Option :

Candidates with an equivalent combination of 2+ years of relevant education and experience after completion of high school may be considered and hired in ‘trainee status’ for this position.

PREFERRED QUALIFICATIONS:

Notary Public/Justice of the Peace certification is helpful when dealing with certain legal matters for in-house services

DISCLAIMERS:

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

The work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

Responsibilities:

Assists in preparation of program materials, policy research and analysis, and related program activities; compiles and reviews information and prepares comprehensive reports for use by the executive staff.

Schedules, coordinates, and prepares for meetings, appointments and other arrangements for the Command Staff; provides general administrative support including typing, mailing, scanning, filing, faxing and copying; records and transcribes meeting minutes.

Prepares items for review by the Governor and Executive Council or Fiscal Committee.

Independently reviews and replies to routine as well as non-routine correspondence and telephone inquiries clearly, effectively, accurately and efficiently; clarifies and explains program regulations and policies.

Communicates tactfully and courteously with division employees, federal, state and local officials and public regarding activities, press releases, brochures, leaflets and other information applicable to fire safety.

Maintains confidentiality of records and handles highly confidential and sensitive information for the executive staff. Maintains the Division personnel files in accordance with applicable guidelines; ensures applicable policies are followed regarding onboarding and off boarding employees.

Coordinates and prepares monthly vehicle reports and maintains current registrations and maintenance reports for vehicle fleet. Coordinates use of spare vehicles and trailers and schedules maintenance when required.

Maintains inventory of equipment used by fire investigators.

Assists with special projects and assumes responsibility for the development, administration, and promotion of specific projects, as assigned. Coordinates annual award and promotion ceremony.

Recommends modifications in work procedures for approval by supervisor

• For further information, please contact Brian Allard, Assistant Director at [email protected] or 603-223-4289.

• TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.

See this link for details on State-paid health benefits:

https://www.das.nh.gov/hr/benefits.aspx

Value of State's share of Employee's Retirement: 12.87% of pay

Other Benefits:

• Dental Plan at minimal cost for employees and their families ($500-$1800 value)

• Flexible Spending healthcare and childcare reimbursement accounts

• State defined benefit retirement plan and Deferred Compensation 457(b) plan

• Work/life balance flexible schedules, paid holidays and generous leave plan

• $50,000 state-paid life insurance plus additional low-cost group life insurance

• Incentive-based Wellness Program (ability to earn up to $500)

Total Compensation Statement Worksheet:

https://www.das.nh.gov/jobsearch/compensation-calculator.aspx

Want the specifics? Explore the Benefits of State Employment on our website:

https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf

https://www.das.nh.gov/hr/index.aspx

EOE

TDD Access: Relay NH 1-800-735-2964