Fire protection - Office Manager

Overview

Join our dynamic team as a Fire Protection Office Manager, where you'll lead administrative operations with energy and precision. This vital role combines office management, human resources oversight, and vendor coordination to ensure our fire protection services run smoothly and efficiently. You will be the backbone of our administrative functions, fostering a well-organized environment that supports safety, compliance, and team success. If you thrive in a fast-paced setting and excel at multitasking with a proactive attitude, this is the opportunity for you to make a meaningful impact.

Duties

• Oversee daily office operations, including front desk management and multi-line phone systems to ensure seamless communication.
• Supervise administrative staff, providing training and development to enhance team performance and productivity.
• Manage human resources functions such as onboarding, employee records, payroll processing using QuickBooks, and maintaining confidentiality.
• Coordinate vendor relationships for supplies, equipment, and service contracts related to fire protection systems.
• Handle bookkeeping and budgeting tasks to monitor expenses and ensure financial accuracy.
• Maintain organized filing systems for safety documentation, compliance records, and administrative files.
• Support scheduling of inspections, training sessions, and meetings related to fire safety protocols.

Qualifications

• Proven supervising experience with strong team management skills.
• Proficiency in Microsoft and PDF editing for reporting purposes.
• Extensive office experience with front desk responsibilities and clerical duties.
• Knowledge of human resources practices including onboarding, employee relations, and training & development.
• Excellent communication skills with professional phone etiquette and organizational abilities.
• Experience managing multi-line phone systems and vendor relationships effectively.
• Strong administrative background with familiarity in filing systems, budget management, and office software tools.

Join us in a role that combines leadership with operational excellence! We’re looking for motivated individuals ready to bring energy, clarity, and organization to our fire protection services team—helping us safeguard communities while advancing your career in a vibrant environment.

Pay: $20.00-$30.00 per hour

Work Location: In person