Firearms Admin Assistant

WE’RE HIRING – ADMINISTRATIVE ASSISTANT

Smoking Guns Armory is looking for a dependable, organized, and detail-oriented Administrative Assistant to join our team.

This position involves general administrative responsibilities as well as firearm-industry compliance. Previous experience working at an FFL, or within the firearms industry is strongly preferred.

RESPONSIBILITIES

• Manage daily administrative, and office responsibilities
• Monitor and respond to company emails, and customer inquiries
• Maintain organized electronic, and physical records
• Assist with ATF Form 4473 paperwork, and firearm transfer documentation
• Review paperwork for accuracy, and completeness
• Assist with firearm Acquisition & Disposition (A&D) / bound-book records
• Assist with NFA transactions, including suppressor transfers
• Track ATF Form 3 and Form 4 transactions, and pending transfers
• Assist with ATF eForms, and NFA documentation
• Maintain and organize firearm, and suppressor records
• Verify firearm information, serial numbers, invoices, and incoming inventory
• Assist with Florida firearm transfer, and background-check procedures
• Coordinate firearm transfers with customers, and other FFL dealers
• Communicate with distributors, manufacturers, vendors, and customers
• Track customer transfers, pickups, gunsmithing jobs, and pending paperwork
• Assist with shipping, receiving, RMAs, purchase orders, and vendor documentation
• Identify paperwork or inventory discrepancies, and immediately bring them to management’s attention
• Assist management with internal compliance reviews, and preparation for ATF inspections
• Perform general filing, scanning, data entry, phone, and office duties

QUALIFICATIONS:

• Strong understanding of administrative, and office procedures
• Knowledge of federal firearm laws, and ATF regulations preferred
• Knowledge of Florida firearm laws, and transfer requirements preferred
• Familiarity with ATF Form 4473 strongly preferred
• Familiarity with NFA regulations, and suppressor transactions preferred
• Familiarity with ATF Forms 3 & 4, and eForms preferred
• FFL/firearms retail experience is a major plus
• Excellent attention to detail, and organizational skills
• Strong computer, email, filing, and data-entry skills
• Excellent written, and verbal communication
• Ability to multitask, and follow up on pending matters without constant supervision
• Professional, dependable, punctual, and responsible
• Comfortable working around firearms, and in a firearms retail environment
• Must understand the importance of confidentiality, and accurate recordkeeping

COMPLIANCE-FIRST MINDSET:

• Accuracy and attention to detail are extremely important in this position
• Must be willing to follow established FFL and company procedures
• Must never guess when dealing with a firearm transfer, or compliance issue
• Any questionable transaction, discrepancy, or compliance concern must be immediately brought to management’s attention

Previous FFL, NFA, firearm-retail, or ATF compliance experience will receive strong consideration.

If you are organized, responsible, detail-oriented, and interested in working in the firearms industry, we would like to hear from you.

SMOKING GUNS ARMORY
Miami, Florida

Pay: From $15.00 per hour

Expected hours: 20.0 – 40.0 per week

Work Location: In person