Firm Administrator

Job Overview
We are seeking a dynamic and highly organized Firm Administrator to lead the daily operations of our professional office environment. This vital role combines administrative excellence with team management, ensuring smooth office functions, effective vendor relations, and efficient scheduling. The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication skills, and possess a proactive approach to problem-solving. As the cornerstone of our administrative team, you will foster a welcoming atmosphere while maintaining meticulous attention to detail across all facets of office management.

Duties

• Oversee day-to-day office operations, including front desk management and multi-line phone systems, ensuring seamless communication and client engagement
• Manage scheduling for meetings, appointments, and events, coordinating calendars for multiple team members to optimize time and resources
• Supervise administrative staff, providing training, development opportunities, and performance feedback to foster a motivated team environment
• Coordinate vendor relationships, including service providers and suppliers, ensuring timely delivery of services and supplies while managing contracts and budgets
• Handle bookkeeping and payroll tasks using QuickBooks or similar accounting software to maintain accurate financial records
• Organize and maintain filing systems, both physical and digital, ensuring confidentiality and easy retrieval of documents
• Support human resources functions such as onboarding new employees, managing employee records, and assisting with benefits administration

Qualifications

• Proven experience in office management or administrative roles within a professional setting; prior experience in medical office management is a plus
• Strong supervisory experience with the ability to lead and develop a team effectively
• Proficiency in QuickBooks, calendar management tools, and multi-line phone systems
• Excellent organizational skills with keen attention to detail in bookkeeping, filing, and scheduling tasks
• Effective communication skills—both verbal and written—with exceptional phone etiquette
• Knowledge of human resources processes including onboarding, training & development, and employee relations
• Ability to manage budgets, perform basic bookkeeping duties, and handle vendor negotiations confidently
• Prior experience with event planning or coordinating meetings is highly desirable

Join us as a Firm Administrator and become an essential part of our mission to deliver exceptional service through efficient office operations. We value energetic professionals who are eager to make a positive impact every day!

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Law office: 1 year (Required)

Location:

• The Woodlands, TX 77384 (Preferred)

Work Location: In person