First Stop Data Specialist

Job Title: First Stop Data Specialist Payment Rate: In accordance with the USD 443 Salary Schedule- Hourly Pay Range- $17.61 - $29.34 Evaluation & Benefits: In accordance with the USD 443 Classified Handbook

FLSA Status: Non-Exempt

Reports To: Associate Superintendent of Elementary Education

PURPOSE: The purpose of the First Stop Data Specialist is to provide direct support services to the families enrolling, buildings receiving enrollment information and to administrators in charge. This also includes supporting the First Stop Enrollment Specialist.

Education EMPLOYMENT QUALIFICATIONS:

• High school diploma or equivalent.

Experience

• 1 year of relevant work experience.
• Experience with a variety of databases and computer software applications such as Microsoft Office Suite, Skyward and FileMaker.

Knowledge, Skills, & Abilities

• Ability to produce reports applicable to the position and to operate without close supervision.
• Ability to maintain confidentiality and display professional demeanor at all times.
• Ability to draft professional communication to stakeholders. Bilingual abilities are a plus.
• Knowledge of applicable laws, policies and procedures.
• Ability to problem solve and effectively communicate solutions.
• Be able to evaluate and interpret data and compile written reports in narrative and statistical form.

Duties & Responsibilities

• Communicate with schools regarding student placement and enrollment.
• Welcome visitors and answer First Stop phone calls.
• Conduct enrollment/registration appointments.
• Obtain required documents from parents and complete enrollment packets.
• Explain and complete the school choice process, including specific information for each school in the district.
• Provide referrals regarding Migrant, Bright Beginnings, Homelessness programs.
• Providing all relevant school information to parents/guardians.
• Assist with inputting new student data into the Student Information System, accurately maintaining strict guidelines for consistency with all student records across the district.
• Email information to assigned school, Technology, Transportation, Nutrition, Special Education, Migrant and any other applicable departments.
• Prepare a wide variety of documents, enrollment packets, new student cumulative folders, transportation requests, etc.
• Leading, guiding and/or coordinating other department staff and ensuring appropriate procedures are followed, meeting work demands for accuracy and efficiency in the enrollment process.
• Enter new Pre-K (Bright Beginnings) students into Skyward, ensuring accuracy and consistency in support of the Head Secretary
• Respond to inquiries from internal and external parties (staff, parents, public agencies, etc.).
• Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the enrollment process.
• Apply composition and proofreading skills in producing clear, accurate, and fact-based memos, letters, reports, and other documents for appropriate stakeholders.
• Use effective written and oral communication skills to convey essential information to students, staff, administrators, and a variety of community patrons.
• Perform other responsibilities as assigned by the district administration in regards to enrollment.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• While performing the duties of this job, the employee is regularly required to sit; use hands.
• The employee is occasionally required to stand; walk and reach with hands and arms.
• The employee must regularly lift and /or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The work environment is in an office setting.
• The noise level in the work environment is usually moderate.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.