Fiscal and Laboratory Operations Coordinator

About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary Provides support for departmental fiscal services and responsibilities, procurement, research purchasing, laboratory stockroom management, and coordination of selected laboratory operations. Coordinates faculty startup and other research and/or departmental purchases across the division. Navigates University financial, procurement, and ordering systems, resolves purchasing issues across systems, supports the fiscal and procurement administration of equipment service and maintenance contracts. Oversees stockroom operations, chemical inventory, supplies, and assigned student employees. Assists with shared scientific equipment, equipment maintenance and repair coordination, surplus equipment processes, and coordination of chemical-waste disposal with the appropriate University offices.

Responsibilities KEY RESPONSIBILITIES: -

• Coordinates faculty startup, research, and departmental purchasing
• Processes and track orders, navigates ePro and university fiscal and procurement systems, troubleshoot transactions, and maintains purchasing documentation
• Coordinates the fiscal and procurement aspects of equipment service, maintenance, and other laboratory-related contracts, including purchase orders, renewals, invoices, funding sources, and contract tracking
• Manages the department's laboratory stockroom operations, including chemical inventory, supplies, stock levels, ordering, receipt, organization, distribution, and routing of scientific supplies and equipment
• Anticipates instructional and research supply needs
• As needed, assists division units with shared scientific equipment and related operational needs,
• Coordinates equipment maintenance and repair requests
• Facilitates surplus-property processes, and coordinates chemical-waste disposal with Environmental Health and Safety or other appropriate departments
• Recruits, hires, trains, schedules, and supervises assigned student employees supporting stockroom operations, assigns work, monitors performance, and maintains appropriate stockroom coverage

Required Qualifications Educational Requirements Bachelor's degree from an accredited institution of higher education or an equivalent combination of relevant education and/or experience.

Required Experience Two (2) years of related experience.

Preferred Qualifications Preferred Educational Qualifications An advanced degree from an accredited institution of higher education in a related field

Preferred Experience An advanced degree from an accredited institution of higher education in a related field

Experience with procurement and fiscal operations in a university or research environment

Experience with ePro or similar system; P-card purchasing and reconciliation, scientific purchasing, laboratory stockroom or inventory management

Student employee supervisory experience

Abilities Knowledge, Skills, & Abilities

Able to navigate multiple financial and procurement systems and troubleshoot transactions across systems

Able to manage multiple purchases, including complex research and scientific-equipment orders

Able to communicate effectively with faculty, staff, students, vendors, and central administrative offices

Able to supervise and train student employees on department stockroom duties such as barcoding chemicals, weekly inspections of eyewashes station, lab supplies inventory, etc.

Able to track and coordinate the fiscal and procurement aspects of service agreements, maintenance contracts, renewals, and related vendor activity

Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE Strong knowledge of purchasing, procurement, and fiscal processes

Familiarity with laboratory equipment lifecycle processes, including maintenance and repair coordination, shared-equipment support, surplus-property procedures

Familiarity with chemical inventory and chemical-waste disposal coordination

Experience with ePro or comparable electronic procurement systems and knowledge of P-card procedures

Understanding of laboratory operations and science-department purchasing and inventory needs

Skills Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Strong organizational, inventory, record-management, and follow-up skills

Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18\_personnel\_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [email protected].

Other Information

This is not a supervisory position.

This position has financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position requires a purchasing card (P-Card).

This position will not travel

Background Check

• Credit Report
• Standard Enhanced
• Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap\_manual/HRAP\_Background\_Investigation\_Employment.pdf