Fiscal Services Associate

Now Hiring~ Are you detail oriented, organized, and passionate about keeping finances running smoothly? We are looking for a Fiscal Servies Associate to join our team and play a key role in supporting our financial operations. If you enjoy working with numbers, staying organized, and making an impact behind the scenes, we’d love to hear from you!

Basic Function:

Responsible for assisting in maintaining and reporting complete and accurate records. Assists in ensuring agency is accountable to standards and regulations set by California Department of Education, Early Learning and Care Division, California Department of Social Services, California Child Care Food Program, Community Care Licensing, San Diego County Office of Education, EES policies and relevant funding sources. Under general supervision, performs a variety of professional accounting work; compiles, prepares, and maintains financial data and records, ensuring that all financial data are recorded in accordance with generally accepted accounting principles.

Responsibilities:

· Support the Chief Financial Officer, Finance Operations Process Manager and Eligibility Director in recording, collecting, and reporting on agency data

· Collects various accounting data necessary to prepare journal entries and to ensure accurate accounting records.

· Preparation, analysis, and review of earnings projections, reimbursements, and expenditures. Assists with the preparation of accounting and management control reports, including Budget preparation.

· Support the functions and activities for Month-End, Quarter-End and Year-End Close.

· Prepare and review journal entries as assigned.

· Support the efforts that are part of the overall process for Inventory Management.

· Support the Chief Financial Officer in maintaining and updating all Department Policies and Procedures

· Maintain all insurance policies, including amount due, renewal dates and information received from the Insurance Broker

· Prepares monthly bank reconciliations for the corporation’s bank accounts as assigned.

· Preparation and analysis of reports as required complying with EES fiscal procedures and California Department of Education financial reporting regulations.

· Assists with enhancements to accounting systems to provide a more effective mechanism for processing accounting and financial information.

· Analyze and reconcile food program expenses as needed.

· Responsible for maintaining compliance of family fees in accordance with State, Federal requirements and EES policies and procedures.

· Follow EES’ policies and procedures when collecting, depositing and reporting family fees.

· Coordinate with Eligibility Director on changes in enrollment status and make updates in the Student Information System to reflect changes

· Record tuition payments to Childcare Accounting System

· Document payments; communicate and coordinate with Finance Operations Process Manager in posting of cash receipts to General Ledger

· Assist with reports to California Department of Education, monthly 801A, 801B, annual aggregate report and CCFP Meal Benefit Form Roster.

· Assist with the creation of the annual Meal Benefit Form Agency Roster by ensuring Meal Benefit Forms are accurately completed and documented in agency database.

· Verifies validity of account discrepancies by obtaining and investigating information from eligibility, fiscal departments, and from student families.

· Create regular reports and other ad-hoc reports as requested from management

· Provide support in annual financial audit as directed by Sr. Accountant and CFO

· Assume assigned duties of the Finance Operations Process Manager in his/her absence.

· Keep all confidential files filed in an organized manner in a secure location.

· Travel from assigned site for meetings as needed.

Other duties as assigned

Skills:

Bilingual Spanish/English Math Aptitude

Must be able to work independently

Detail Oriented

Maintain confidentiality at all times

Professionalism

Reading Skills

Organization

Interactive Skills

Computer Literacy (MS word/Excel)

Customer Service, Time Management

Diplomacy

Filing

Effective Oral, Auditory, Visual and Written Communication Skills

Sage 100 and Sage Intacct Accounting System

Accrual Accounting

Adjusting Entries

Accounts Payable

Accounts Receivable Bank Reconciliation

Fixed Assets

General Ledger

Education/Training

Bachelor's degree in Accounting or Business Administration, emphasis in Accounting preferred.

Experience

2-4 years prior experience in accounting preferred.

CPA or CMA preferred

Certifications/Licenses

· Fingerprint Clearance, FBI, DOJ, and Child Abuse Index

· Complete and pass physical, negative TB test

· Provide current transcripts during annual performance review

· Valid Drivers License and Proof of Current Insurance

· Annual proof of influenza vaccine (or a statement declining)

· Proof of pertussis and measles immunizations

· Complete and pass CDSS Mandated Reporter Certification

· Must have reliable transportation to travel to various sites

Physical Demands and Working Conditions

Must be able to lift up to 20 lbs.

While performing the duties of this position, the employee is regularly required to sit for extended periods of time and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently uses a computer, keyboard, and other standard office equipment. The employee may occasionally be required to stand, walk, bend, reach, or lift and move items such as files or office supplies, typically weighing 20 pounds. Specific vision abilities required include close vision, distance vision, and the ability to adjust focus.

The work is primarily performed in an office environment with standard office conditions. The position involves regular interaction with coworkers, vendors, and the public, either in person, by phone, or electronically. Noise levels are generally moderate. The employee may occasionally experience periods of increased workload or deadlines that require sustained focus.

Pay: $80,000.00 per year

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 3 years (Preferred)

Work Location: In person