South Orange County Community College District

Culture Of Care
At the South Orange County Community College District (SOCCCD), we foster a Culture of Care grounded in connection, collaboration, inclusion, and service. We seek employees who contribute to a welcoming, student-centered environment and who understand the important role every position plays in advancing student success and strengthening our District community. Our employees build meaningful relationships, demonstrate empathy and professionalism, and promote a culture of belonging, engagement, and mutual respect.
Join SOCCCD and be part of a community dedicated to connection, purpose, and impact. We are seeking collaborative professionals committed to supporting students, creating meaningful experiences, and contributing to an inclusive and supportive workplace. Every employee helps shape a Caring District—one where students, colleagues, and the broader community feel valued, respected, and empowered. If you are passionate about service and making a positive difference, we invite you to bring your talents to our team.
Application Instructions
Required
EDUCATION AND EXPERIENCE GUIDELINESAny combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:Equivalent to two years of college level course work in finance, accounting, business administration, or a related field.
Experience:Two years of increasingly responsible experience in veterans’ educational benefits, accounting, or a related field.
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<li>Complete all sections and fields on the application and attach all required documents – incomplete applications may not be considered.
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<li>Include all relevant education, training, and/or experience on the application.
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<li>Do not include any personally identifiable, confidential, or otherwise unrequested information that does not pertain to job related factors (e.g., social security number, date of birth, pictures, etc.) on your application or attached documents.
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<li>For job postings with a close date, all applications received by 11:59 PM (Pacific Time) on the job posting close date, will receive consideration.
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<li>For job postings with an initial screening date, all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date, will receive priority consideration; however, typically the job posting will remain open, and continue to accept applications, until the position is filled.Description Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTIONUnder direction from an appropriate level manager or administrator, performs various accounting and clerical operations within the College Fiscal Office; provides information and assistance to students regarding Veterans Affairs (VA) benefits; and performs a variety of technical, clerical, and accounting functions relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICSThis is the journey level class within the Fiscal/Veterans Specialist series. Employees within this class are distinguished from the Senior Fiscal/Veterans Specialist in that the latter serves as a lead worker over lower-level staff and coordinates the daily operations of the College Fiscal Office. Employees at the Fiscal/Veterans Specialist level are fully aware of the operating procedures and policies of the work unit. REPRESENTATIVE DUTIESThe following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Coordinate the payment or deferred charges for enrollment of all students; process refund requests; provide detailed statements of tuition, fee charges, and payments to students.Process student applications for Veterans benefits; advise applicants of their entitlement, regulations, and policies pertaining to their enrollment; document status changes; provide assistance to those with questions and inquiries.Monitor veterans’ academic progress; post grades; update files at semester completion for progress or delinquency; notify students of reinstatement procedures; certify student enrollment and courses; submit annual requests for approval of college Veterans education program.Maintain student accounts receivable records; make adjustments, corrections, and reconciliations; collect student fines and unpaid debts including returned check charges, drop fees, and library fines; process fee waivers and deferrals.Audit and collect various monies and process requests for deferral of payment of fees and fines; reconcile receipts and reports; issue financial aid checks and bookstore vouchers.Balance and empty cash drawers; make arrangements for delivery or pickup; monitor access to the safe.Prepare a variety of letters, documents, reports, and requisitions; produce and ensure timely submission of accounting or budget related transactions and reports.Perform general clerical work; answer phones; enter information into computer; maintain files and records; receive, sort, and distribute mail.Oversee the work of part-time and student staff in the absence of the Senior Fiscal/Veterans Specialist.Provide assistance to all college divisions and departments relating to budget execution, ordering materials and use of the College’s computerized accounting software program.Perform related duties as required. QUALIFICATIONSThe following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of:Federal, state, and local laws, policies, procedures, rules, and regulations pertaining to Veterans Affairs (VA) benefits.Methods and techniques of public relations.Principles and practices of accounting.Principles and procedures of financial record keeping and reporting.Principles of business letter writing and basic report preparation.English usage, spelling, grammar, and punctuation.Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Ability to:Learn procedures and practices of the College Fiscal Office, including Veterans Affairs (VA) benefits.Learn, understand, and effectively operate electronic budget and accounting software systems accurately and expeditiously.Learn, interpret, and apply federal, state, District, and local policies, procedures, laws, and regulations.Analyze and verify a variety of financial data and evaluate students’ ability to pay for education. Examine and verify financial documents and reports.Respond to difficult inquiries and requests from students regarding Veterans Administration options and programs.Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.Communicate clearly and concisely, both orally and in writing.Establish and maintain effective working relationships with those contacted in the course of work.Report to work on a regular and consistent basis, as scheduled, to assigned job.
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PHYSICAL DEMANDS AND WORKING ENVIRONMENTThe conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to ensure health and comfort.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.Supplemental Information
Current students of the South Orange County Community College District, regardless of the number of units in which they are enrolled, are not eligible to apply for or be employed in this position. This includes students currently enrolled at Saddleback College, Irvine Valley College, or the Advanced Technology and Education Park (ATEP). Individuals employed in this position may not enroll in or begin taking classes at any SOCCCD location during the course of the assignment. This position requires access to District systems containing employee, payroll, student, or other confidential information. Employment in this position is contingent upon the employee being granted the appropriate District system access and security rights necessary to perform the assigned duties.
Work Schedule: TBD – Schedule and shift vary and are subject to change in accordance with the department's needs.Hours per Week: Up to 25Employment Conditions and Information:This is a short-term, temporary, hourly Non-Bargaining Unit (NBU) assignment, not to exceed 160 days and 960 hours per fiscal year (July 1st through June 30th). Short-term, temporary NBU positions may only be used on an intermittent, seasonal, or project basis. Education Code Section 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.”After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District (SOCCCD) as a short-term, temporary NBU employee. Employment will be on an “if and as needed” basis, as determined by the SOCCCD. The assignment may be shortened or extended at any time, due to departmental needs, with little to no notice. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.NBU employees are limited to working in a single position within one department and at one worksite. ASL Interpreters and Art Models are the only exceptions to the single-worksite requirement. NBU employees may not work remotely and must be supervised while performing their assigned duties.NBU employees are paid on a monthly basis. The payroll reporting period is from the 1st of the month to the last day of the month. NBU employees are paid on the 10th of the following month.Example: For the following reporting period: January 1st through January 31st, the NBU employee will be paid on February 10th.NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees Retirement System (CalPERS), through payroll deduction. The SOCCCD does not intend to employ NBU employees for more than 960 hours during any fiscal year.
Notice To All Candidates For Employment
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The South Orange County Community College District (SOCCCD) will not sponsor any visa applications.
Employees must reside in California while employed with the SOCCCD.
California Public Employees Retirement System and California State Teachers Retirement System:
A California Public Employees Retirement System (“CalPERS”) retiree may not accept employment as a CalPERS retired annuitant (i.e., “extra help” or “interim or acting for a vacant position”) with the SOCCCD until after the first 180 days of retirement. Anyone retired from CalPERS accepting employment in a position that qualifies for membership in CalPERS with the SOCCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the SOCCCD to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.
Disability Accommodations
If you require special accommodations in the application and/or evaluation process, please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date, by either calling (949) 582-4850 or sending an e-mail to <a href="mailto:hrinfodesk@socccd.edu" rel="nofollow noopener" target="_blank">hrinfodesk@socccd.edu</a>.
Attendance Requirement
All SOCCCD employees are required to report to work on a regular and consistent basis, as scheduled, to assigned job.
Campus Crime And Safety Awareness
Information regarding campus crime and safety awareness can be found at <a href="http://www.ivc.edu" rel="nofollow noopener" target="_blank">www.ivc.edu</a> or <a href="http://www.saddleback.edu" rel="nofollow noopener" target="_blank">www.saddleback.edu</a>. Paper copies are available in the Human Resources office upon request.
Non-Discrimination Notice
The SOCCCD provides access to its services, classes, and programs without regard to national origin, immigration status, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, military and veteran status, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
California Fair Chance Act
The SOCCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the SOCCCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
Diversity, Equity, Inclusion And Access
The SOCCCD is looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community.
The SOCCCD is committed to ensuring that all students have the opportunity to succeed in their classes and as such, to eliminating institutional barriers that disproportionately impact students of color. Irvine Valley College and Saddleback College are deeply committed to fostering an inclusive environment where students, staff, and faculty from diverse backgrounds can thrive academically and professionally.
Irvine Valley College (IVC) serves approximately 21,584 students, reflecting a rich diversity: 41% Asian, 2% Black/African-American, 21% Hispanic/Latino, 8% Southwest Asian and North African, 5% two or more races, and 21% White in Fall 2024.
Similarly, Saddleback College (SC) serves around 25,789 students, with demographics showing 12% Asian, 2% Black/African-American, 29% Hispanic/Latino, 5% two or more races, and 47% White in Fall 2024.
These numbers underscore the importance of our commitment to eliminating equity gaps across all student demographics through implementing dynamic, student-centered practices and policies. To support the academic and career success of our diverse student body, we seek a candidate who will actively contribute to our mission of inclusivity and support. The ideal candidate's values will align with SOCCCD’s goals for Diversity, Equity, and Inclusion (DEI) and Equal Employment Opportunity (EEO).
Equal Employment Opportunity
The District is committed to the principles of equal employment opportunity and providing a workplace that is compliant and free of discrimination and harassment. All qualified applicants are evaluated for employment without regard to ethnicity or race, color, religious creed, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, disability, medical condition, genetic information, age, veteran status, political or organizational affiliation, or any other protected characteristic in compliance with federal and California law.
THE SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

Fiscal/Veterans Specialist (SC - Substitute)

Fiscal/Veterans Specialist (SC - Substitute)

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