FIXED ASSET SUPERVISOR/ ADMIN SUPERVISOR

SUMMARY:

Primarily provides office and operations supervision as to inventory; develops database and maintains record system; provides inventory - administrative support in all areas by overseeing inventory - administrative decision.

QUALIFICATIONS

1.     Degree in a program of study related to Management, Human Resources or Business Administration, Associate’s Degree or a combination of education and experience

2.     5 years’ experience in the same role

3.     Above average oral, written and interpersonal skills.

KNOWLEDGE, SKILLS, & ABILITIES

1.     Advance computer skills (MS Office – Word, Excel )

2.     Can work with limited supervision and ability to maintain a high level of confidentiality.

3.     Good communication and presentation skills

4.     Time-management skills

5.     Can prepare reports

6.     Has the ability to multi-task as needed

7.     With keen attention to details.

8.     Ability to make decisions on matters involving immediate problem solving within his/her area of control.

9.     Exemplifies customer service skills

10.   Responsible and result – oriented

11.   Team player

DUTIES AND RESPONSIBILITIES

1.     Responsible to provide general administrative services and support but not limited to the admin department, facilities management and executive requirements.

2.     Performs general staff assistance including documentation services, coordination and relaying information to support other department.

3.     Manages and monitors admin database information and responsible in record monitoring and safekeeping of all admin related documents.

4.     Consolidates all admin related reports for submission to the Admin Head.

5.     Supervises inventory management either manually or on computer and maintains its data.

6.     Ensures and oversees tagging of fixed assets using a variety of means.

7.     Ensures proper and regular maintenance of the stock room and the office supplies, uniforms, and all J&T equipment in the stock room.

8.     Consolidates list of items in inventory with defects, wear or damage, and reports this information to the admin manager. Maintains records of damaged stock and damaged stock room materials.

KEY ACCOUNTABILITIES:

1.     Compiles and maintains inventory of fixed assets, office supplies, and other stocks.

2.     Monitors Fixed Assets Accountability monitoring of employees.

3.     Reviews request for procurement of office supplies.

4.     Inspects, accepts, or rejects material fixed assets.

5.     Supervises tagging of fixed assets (e.g. barcode or tags).

6.     Reviews procurement and Fixed Assets Request Form from Regional areas.

7.     Checks and verifies Self Procured (procured by regions) and fixed assets one by one for approval of HR & Admin Director.

8.     Encodes and logs the request of fixed assets for monitoring.

9.     Coordinates with Procurement Department HQ all Regional requests of fixed assets and return to procurement the approved request.

10.   Monitors and updates office supplies on a weekly basis.

11.   Monitors fixed assets supplies of Drop Center (DC) and Call Center (CC).

12.   Collates and double check all reports from DC, CC, and all regions.

13.   Coordinates with Finance department for HQ, Regional, DC, and CC fixed assets.

14.   Submits consolidated fixed assets reports to Finance.

15.   Coordinates with fixed assets in-charge (Regional, DC, & CC) if there is/are clarification/s on the submitted request (self-procure and fixed assets)