Fixture Coordinator

Retail Data Specialist (Fixture & Vendor Coordination)

Location: Local candidates preferred in Nashville, TN (Hybrid optional, not required)

Must be comfortable working 8am-5pm CST

Position Overview

We are seeking a detail-oriented Retail Data Specialist to support large-scale store fixture initiatives, including seasonal floor updates and a major recreational department expansion across 600+ retail locations.

This role will support the coordination, ordering, tracking, and invoicing of store fixtures — including endcap displays, merchandise holding units, and plastic display setups — working closely with domestic and overseas third-party vendors to ensure timely and accurate delivery to stores nationwide.

Project Details

• Supporting fixture rollouts across approximately 600+ retail stores
• Expansion of recreational departments
• High-volume vendor coordination and order tracking environment

Key Responsibilities

• Coordinate fixture orders from initiation through delivery
• Track purchase orders and ensure fixtures are delivered to correct store locations
• Communicate with third-party vendors (domestic and international) regarding order status and timelines
• Monitor and manage invoicing processes (POS and invoice reconciliation)
• Maintain accurate data tracking using Excel and internal systems
• Utilize ticketing systems to manage and resolve store or vendor requests
• Partner cross-functionally to support seasonal and project-based fixture rollouts
• Ensure accurate documentation and reporting throughout the lifecycle of each order

Required Qualifications

• 1–3 years of experience in retail, fixtures, merchandising support, vendor coordination, or invoicing
• Familiarity with retail fixture terminology (must understand fixture lingo)
• Strong Excel skills (Pivot Tables and VLOOKUP required)
• Experience tracking orders, managing vendor communication, or handling invoicing
• Highly organized with strong attention to detail
• Strong written and verbal communication skills

Preferred Qualifications

• Experience with ARIBA (SAP) or other invoicing systems
• Experience with ServiceNow or similar ticketing platforms
• Prior experience supporting fixture rollouts or store planning teams