Fleet Administration Coordinator

Fleet Administration Coordinator

Location: Markham, ON (Onsite)

Employment type: Contract

Duration: 12 months

We are seeking a Fleet Administration Coordinator to support one of Canada's largest vehicle fleets. This is an excellent opportunity for an administrative professional who enjoys coordinating multiple priorities, working with operational teams, and supporting critical fleet programs across the business.

In this role, you'll work closely with drivers, field operations teams, service providers, and fleet leadership to help keep vehicles compliant, maintained, and operating efficiently. You'll gain exposure to fleet operations, reporting, compliance, maintenance coordination, and corporate administration within a large, well-established organization.

Key Responsibilities

• Coordinate fleet maintenance and preventive maintenance programs
• Monitor vehicle inspections and maintenance compliance requirements
• Support vehicle licensing, insurance renewals, and fleet documentation
• Assist with invoice tracking and administrative record management
• Respond to fleet-related inquiries from internal stakeholders and field personnel
• Prepare fleet reports and provide data to management as needed
• Liaise with drivers, garages, service providers, and internal teams
• Maintain accurate electronic and physical fleet records

What We're Looking For

• Strong administrative and coordination experience
• Comfortable working with Excel and computerized systems
• Excellent communication and customer service skills
• Strong attention to detail and organizational abilities
• Ability to manage multiple priorities in a fast-paced environment
• Experience with SAP, fleet administration, or operational support is considered an asset

Compensation: $25-30/hr depending on experience, classification, and contract structure. Final compensation will be determined based on candidate qualifications and client requirements.

Vacancy Status: This posting is to fill a current vacancy for a contract assignment.

AI Disclosure: AI tools may be used to support resume screening.