Fleet Administrator

Department: Fleet Administration
Working Hours: 9 Hours Working + 1 Hour Break
Shift Timing: Shift timings will be decided as per business requirements
Working Days: 5.5 Days
Probation: 3 Months

Job Summary

We are looking for a responsible and organized Fleet Administrator to support the day-to-day administration and coordination of fleet operations. The role involves maintaining accurate vehicle and driver records, coordinating with drivers and internal teams, monitoring documentation, and ensuring fleet-related activities are completed on time.

Key Responsibilities

• Maintain and update vehicle and driver records.
• Manage fleet-related documentation, including vehicle, driver, insurance, MOT, and compliance records.
• Track vehicle servicing, maintenance, inspections, and repairs.
• Monitor expiry dates of important documents and ensure timely renewals.
• Coordinate with drivers regarding vehicle-related requirements and documentation.
• Maintain accurate records of vehicle allocation, availability, and status.
• Assist with daily fleet planning and administrative activities.
• Record and update vehicle mileage, fuel information, and maintenance details.
• Coordinate with garages, service providers, and other relevant parties when required.
• Prepare regular fleet reports and update internal spreadsheets/systems.
• Ensure all fleet information is accurate and up to date.
• Escalate vehicle, driver, or documentation issues to the appropriate team.
• Follow company procedures and applicable fleet compliance requirements.
• Support the Fleet/Operations team with other administrative tasks as required.

Required Skills & Qualifications

• Good communication and interpersonal skills.
• Strong organizational and administrative skills.
• Good knowledge of MS Excel/Google Sheets and basic computer applications.
• Ability to maintain accurate records and handle multiple tasks.
• Good attention to detail.
• Ability to work under pressure and meet deadlines.
• Previous experience in fleet administration, logistics, transportation, or operations will be an advantage.
• Good written and spoken English.

Employment Terms

• Probation Period: 3 Months
• Working Hours: 9 Hours Working + 1 Hour Break
• Total Shift Duration: 10 Hours including break
• Shift Timing: To be decided as per business requirements
• Cabs: Not Provided
• Increment: Yearly, subject to company policy and performance
• Holidays: As per company policy

Benefits:

• Flexible schedule

Work Location: In person

Pay: ₹25,000.00 - ₹1,388,423.31 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule

Work Location: In person