Fleet Administrator

Fleet Administrator

Salary: £24,784.50 per annum based on experience

Location: Hixon, Stafford

Working hours: 37.5 hours p/w

We are currently looking for a motivated and enthusiastic individual to join our team at our dealership in Hixon. As an award-winning and rapidly growing Motor Group we pride ourselves in the level of service we provide, our knowledge and our customer focused attitude.

The Acorn Motor Group is rapidly expanding, and we are looking for talented individuals to take our business to the next level. In exchange, you will be welcomed into a friendly, supportive team and have the opportunity to work directly with an exciting Automotive brand.

As our Fleet Administrator you will be working behind the scenes supporting the Acorn Business Centre to achieve their objectives, whilst offering an Incredible Customer Experience. Reporting to the Corporate Sales Manager, you will be responsible to prepare and process all relevant documentation and ensure all tasks are completed within our vehicle-order-workflow. You should thrive in a fast-paced environment, have a professional manner, and become an important member of the Acorn Business Centre.

Responsibilities include the following:

• Documenting and processing all vehicle sales for the Acorn Business Centre
• Dealing effectively with customers and our business partners
• Ensuring that all information required to tax vehicles is received in time to allow for scheduled deliveries and handovers
• Assisting the fleet team in processing a vehicle all the way through the whole sales process
• Ordering of stock
• Ensuring all invoicing and taxing paperwork is to brand standards with all supporting documents ready for customer handover
• Responsible for the payment of vehicles from our finance partners and manage any outstanding debt
• Keeping an accurate record of all information necessary for audits- Files to be kept up to date and to include all information required
• Ensuring all vehicles are booked for delivery, valeted, invoiced, taxed and sent for pay out
• Act as an ambassador for the Acorn Group and our respective brands

Key skills:

• Top class customer service skills
• Self-motivated and highly organised
• Excellent communication skills, verbal and written
• The ability to work under pressure

If you are interested and would like to be part of the Acorn family, please get in touch we would love to hear from you!

Competitive salary (negotiable based on experience) plus benefits including pension and company car scheme.

Closing date: 1St November 2026

Job Types: Full-time, Permanent

Pay: £24,784.50 per year

Work Location: In person