Fleet Coordinator

Fleet Coordinator

Hybrid - Leeds or Birmingham based

Our talented people are creating the technology of the future .

From scheduling to maintenance to keeping people safe, 2.7 million people are helped by our software daily. Technology makes it possible; people make it happen and you could be part of that.

The Tracsis Group has grown rapidly, diversifying into related transport technologies, and successfully executing a strategy that has seen it make a total of seventeen acquisitions.

Today Tracsis is a leading provider of software, hardware, data analytics/GIS and services for the rail, traffic data and wider transport industries. The Group has c.550 permanent employees serving its growing customer base from offices in the UK, Ireland and the US.

The Role

Tracsis Traffic Data is seeking a proactive and highly organised Fleet Operations Coordinator to join our Site Operations team. This is an exciting opportunity for an individual with strong administration, analytical and operational skills to play a key role in managing and developing our company fleet.

In this role you will oversee the day-to-day fleet operations, ensuring compliance with company policies, transport legislation, health and safety requirements, and the Fleet Operator Recognition Scheme (FORS). You will help drive a strong safety and compliance culture while supporting our continued achievement of FORS Silver accreditation and progression towards Gold status.

What you will do

• Oversee the day-to-day operation of the Tracsis Traffic Data fleet.
• Ensure compliance with company policies, legal requirements, and FORS standards.
• Support FORS Silver accreditation and contribute to achieving FORS Gold certification.
• Coordinate with regional teams to maintain vehicle servicing and maintenance standards.
• Monitor telematics systems and produce driver performance reports.
• Track and report on fuel usage, vehicle utilisation, supplier performance, hire vehicles, and incidents.
• Assist with vehicle procurement, specification, and disposal processes.
• Manage vehicle-related accounts, including congestion charges, tolls, breakdown cover, and road tax.
• Support insurance claims, repair enquiries, and ensure driver vehicle checks are completed and recorded.
• Produce fleet performance and cost reports, providing ad hoc operational support as required.

What you'll bring:

• Quick-thinking and with the ability to make effective decisions under pressure.
• Previous experience in fleet, transport, logistics, distribution, or operational administration roles.
• Excellent organisational, administrative, and workload prioritisation skills, managing competing demands effectively.
• Strong attention to detail and commitment to maintaining accurate records and compliance standards.
• Highly analytical, with the ability to identify trends, and produce meaningful reports and insights.
• Strong communication and interpersonal skills, with a professional and honest approach.
• Ability to work independently while collaborating effectively within a team environment.
• Knowledge of fleet management, transport compliance, or FORS standards, with the ability to apply best practices in operational environments.

Our values

We’re guided by four core values that shape how we work and collaborate:

Progression – continually improving and developing

Integrity – doing the right thing, always

Collaboration – working together to achieve more

Ownership – taking responsibility and delivering with accountability

Benefits:

• Flexible working hours to support work-life balance
• 25 days holiday + bank holidays
• Competitive salary
• Udemy Licence for learning and development
• Bupa Medical Health care
• Life assurance (3x basic salary)
• Enhanced Parental Leave
• 2 volunteering days per year
• Tusker Car Scheme
• Cycle to work scheme

Next Steps

Our TA team are committed to responding to all candidates within a reasonable timeframe.

The process:

1. Call with our Talent Acquisition Team
2. Comprehensive CV walkthrough (1 hour) with the Hiring Manager
3. 1 hour Competency based interview

Our process is designed for us to understand your skills and experience and to give you the opportunity to find out more about the role, as well as the company.

We are committed to building a diverse workforce. Even if you do not tick all the boxes, we would still love to hear from you! If you require any adjustments or additional support during the application and interview process do not hesitate to get in touch.