Fleet Coordinator

Full-Time Fleet Coordinator

Job Summary

Nevergreen is growing fast — and so is our fleet!

We’re looking for a motivated, highly organized, and detail-oriented Fleet Coordinator to help keep our vehicles — and the Team Members who rely on them — moving.

Nevergreen has tripled in size over the last six months, and we’re continuing to grow. With that growth comes more vehicles, more locations, and more moving pieces. We need someone who enjoys creating order, staying ahead of deadlines, and making sure nothing falls through the cracks.

Registrations, service intervals, receipts, titles, and vendor follow-ups don’t take care of themselves. We’re looking for someone who takes pride in a clean tracker, gets a renewal submitted before it becomes urgent, and helps prevent a truck from missing a day on the road because they saw the issue coming.

You’ll serve as the day-to-day partner between Nevergreen and our fleet management vendors, coordinating service, answering questions, tracking progress, and following through until issues are resolved.

You’ll also support leadership with new vehicle purchases by gathering specifications, quotes, and other information needed to make informed decisions. As Nevergreen continues to expand, you’ll play an important role in building consistent fleet standards and creating a reliable single source of truth for every vehicle in our fleet.

What You’ll Own

• Serve as the day-to-day point of contact with Enterprise Fleet Management, coordinating service requests, status updates, questions, and follow-through while escalating issues to leadership when appropriate
• Support leadership with new vehicle purchases by gathering specifications, pricing, quotes, and other relevant information and coordinating vehicle delivery and setup
• Track preventive maintenance and service intervals, schedule repairs and inspections, and communicate upcoming service needs to drivers and supervisors
• Manage vehicle registrations, renewals, titles, permits, insurance documentation, and emissions requirements
• Track fleet-related expenses and receipts and assist with mileage, utilization, and expense reporting
• Monitor telematics and GPS information to help maintain accurate fleet records and identify issues requiring follow-up
• Partner with our Integration Team to bring vehicles from newly acquired companies into the Nevergreen fleet, including titles, registrations, maintenance records, telematics, and vendor onboarding
• Maintain accurate and organized records for every vehicle in the fleet
• Help develop and maintain fleet SOPs, vehicle specifications, upfit standards, and consistent processes across all Nevergreen locations
• Look for opportunities to improve efficiency, reduce downtime, and keep our Team Members safely on the road

You Might Be a Great Fit If...

• You have 1–2 years of experience in fleet coordination, logistics, administrative operations, customer service, or a related field
• You’re highly organized and have strong attention to detail
• You’re comfortable working in Google Workspace, including Sheets, Docs, and Gmail
• You have experience with, or are comfortable learning, GPS, telematics, and fleet management software
• You enjoy building systems, tracking details, and following tasks through to completion
• An expired registration would bother you personally — because you like staying ahead of deadlines
• You build strong working relationships with vendors and internal teams
• You know how to solve problems independently and when it’s time to escalate an issue
• You communicate clearly, professionally, and consistently
• You’re comfortable working in a fast-growing environment where priorities can change
• You have a high school diploma or equivalent
• You have a valid driver’s license and meet applicable company driving requirements

What You Can Expect From Us

At Nevergreen, our leaders work to remove obstacles — not create them.

You’ll understand the goal, the standard, and the reason behind both. You’ll receive clear expectations, specific coaching, and the authority to take ownership within your area of responsibility.

One of the principles we believe in is “Control Your Controllables.” We’ll help you understand where you have influence, give you the tools and support you need, and then trust you to take action.

We also believe in putting the Team First, bringing a Positive Attitude, and Taking Care of Business every day.

Travel

This position may require up to 25% travel to Nevergreen branch locations to support fleet operations, vehicle integrations, and other business needs.

Benefits & Growth

Nevergreen is growing quickly, which means there are exciting opportunities for Team Members who want to grow with us.

We offer:

• Medical, dental, and vision insurance
• Life insurance
• Supplemental benefit options
• Long-Term Disability (LTD)
• 401(k)
• Paid Time Off (PTO)
• Paid holidays
• A fun, collaborative work environment
• Opportunities for professional development and career growth

Nevergreen is an Equal Opportunity Employer. Final candidates will be required to successfully complete applicable pre-employment screening, which may include a criminal background check and, when relevant to the position, a driving record review.

Ready to help keep Nevergreen moving? Jump in the pool with us and apply today!

Nevergreen — Building Something Cool.

Pay: $27.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• Can you type at least 45wpm?

Experience:

• Pool Industry : 2 years (Required)
• Dispatch: 1 year (Preferred)
• Customer Service : 2 years (Required)
• billing: 1 year (Preferred)

Work Location: In person