Fleet Coordinator

Fleet Coordinator - Casual | Long-Term Opportunity
 
Location: Canning Vale & O'Connor, WA
Hours: Monday to Friday, 9:00 am - 5:00 pm, with occasional overtime
Employment Type: Casual
Opportunity: Long-term prospect with training provided
 
About the Role
Pro Quest is seeking an organised, proactive and computer-savvy Fleet Coordinator to join a busy transport and logistics operation based in Canning Vale.
This role is ideal for someone with transport, logistics or administration experience who enjoys coordinating daily operations, working closely with drivers and solving problems in a fast-paced environment.
You will be responsible for coordinating fleet movements, scheduling drivers and vehicles, maintaining accurate documentation and ensuring daily operations run smoothly.
We welcome candidates who are looking to take the next step in their career and have the right attitude, communication skills and willingness to learn. Training will be provided.
Please note that you may also be required to provide coverage at our O'Connor site during periods of annual or personal leave.
Key Responsibilities

• Coordinate daily vehicle and driver allocations, scheduling and transport requirements.
• Monitor vehicle movements, availability and utilisation.
• Communicate with drivers regarding schedules, instructions and operational requirements.
• Monitor driver activities and ensure tasks are completed as required.
• Coordinate vehicle servicing, maintenance, repairs and inspections.
• Maintain accurate fleet records, registrations, licences and compliance documentation.
• Organise vehicle bookings, pickups, deliveries and transport arrangements.
• Complete data entry and maintain accurate records using computer systems and Microsoft Office.
• Liaise with customers, suppliers, mechanics and internal teams.
• Assist with monitoring fuel usage, vehicle expenses and fleet-related costs.
• Manage unexpected operational issues and find practical solutions.
• Assist with incident reporting, vehicle damage reports and other administrative duties.
• Work collaboratively with colleagues to maintain efficient daily operations.

Skills & Experience
To be successful in this role, you will have:

• Previous experience in transport, logistics, fleet coordination or transport administration.
• Strong computer skills and confidence learning new systems.
• Excellent communication skills and the confidence to provide clear instructions to drivers.
• Strong organisational skills and the ability to manage competing priorities.
• Good data entry skills and exceptional attention to detail.
• The ability to adapt quickly when schedules and operational requirements change.
• Strong problem-solving skills and a practical, solutions-focused approach.
• Confidence monitoring driver activities and following up on operational requirements.
• The ability to work independently while contributing to a collaborative team environment.
• A reliable, proactive attitude and a willingness to learn.

Knowledge of transport industry requirements, vehicle compliance, maintenance and scheduling will be highly regarded.
The Ideal Candidate
We are looking for someone who is organised, adaptable and confident managing day-to-day transport operations.
You will be comfortable communicating with drivers, giving clear instructions, monitoring schedules and responding calmly when plans change.
You will also be a strong team player who understands the importance of accurate documentation, compliance and keeping operations running efficiently.
If you have a transport background, strong computer skills and the right attitude, we encourage you to apply—even if you are looking to step into a fleet coordination role for the first time.
What We Offer

• Casual employment with a long-term opportunity.
• Consistent standard hours of 9:00 am - 5:00 pm, with occasional overtime.
• Training and support to help you succeed in the role.
• The opportunity to develop your career in transport and fleet operations.
• A collaborative team environment across Canning Vale and O'Connor.

How to Apply
If you are organised, confident working with computers and enjoy coordinating people and operations, we would love to hear from you.
Apply now to be considered for this opportunity with Pro Quest.
Due to the high volume of applications, only shortlisted applicants will be contacted.