Fleet Maintenance & Workshop Supervisor

Job Title: Fleet Maintenance & Workshop Supervisor

Industry: Transport and Logistics
Salary: Negotiable, depending on experience

Job Description

We are looking for an experienced, hands-on Fleet Maintenance & Workshop Supervisor to oversee the maintenance, repairs, and mechanical operations of our truck and trailer fleet. The successful candidate will be responsible for managing mechanics, coordinating repairs, sourcing parts, handling breakdowns, controlling maintenance costs, and ensuring that vehicles remain operational and available for transport duties.

The candidate will work closely with the logistics controllers to ensure that all maintenance issues are addressed promptly and that truck downtime is kept to a minimum.

Key Responsibilities

Fleet Maintenance and Repairs

• Oversee the maintenance, servicing, and repair requirements of all trucks and trailers in the fleet.
• Plan and coordinate preventative maintenance to reduce unexpected breakdowns.
• Monitor vehicle conditions and ensure maintenance issues are addressed promptly.
• Coordinate vehicle servicing, inspections, and Certificates of Fitness (COFs).
• Maintain accurate vehicle service histories and maintenance records.
• Ensure vehicles are safe and roadworthy before returning them to operation.

Mechanic and Workshop Management

• Manage and supervise mechanics to ensure repairs are completed correctly and on time.
• Allocate daily repair jobs and prioritise urgent repairs according to operational requirements.
• Monitor repair progress and follow up on outstanding work.
• Ensure mechanics have the necessary parts, tools, and resources to complete their jobs.
• Monitor the productivity and quality of work performed by mechanics.
• Hold workshop staff accountable for completing assigned tasks.
• Coordinate external workshops and specialist repairs when necessary.
• Maintain an organised workshop and ensure safe working procedures are followed.

Breakdown Management

• Coordinate truck breakdowns on the road, at depots, and at client sites.
• Communicate with drivers to establish the location and nature of breakdowns.
• Arrange roadside assistance, mechanics, towing, recovery, and emergency repairs where required.
• Source the necessary parts and coordinate repairs to minimise downtime.
• Follow up with mechanics and service providers to ensure breakdowns are resolved promptly.
• Keep logistics controllers and management updated on breakdowns and expected repair completion times.

Parts Sourcing and Supplier Management

• Source truck and trailer parts, tyres, batteries, and other required components.
• Obtain and compare supplier quotations to secure competitive prices.
• Liaise with suppliers, dealerships, workshops, and service providers.
• Arrange the ordering, collection, and delivery of parts.
• Follow up on outstanding orders to prevent delays.
• Ensure the correct parts are sourced and all purchases are properly documented.

Logistics Operations Support

• Work closely with logistics controllers to coordinate fleet availability.
• Provide regular updates on operational trucks, vehicles undergoing repairs, and vehicles awaiting parts.
• Assist with planning maintenance around transport schedules and delivery commitments.
• Communicate with drivers regarding vehicle defects, servicing, and repairs.
• Prioritise repairs to ensure trucks are available for scheduled loads.
• Help resolve mechanical and operational issues affecting transport efficiency.

Administration, Reporting and Cost Control

• Maintain accurate vehicle maintenance, repair, and breakdown registers.
• Track repair expenses, parts costs, labour charges, and workshop invoices.
• Monitor maintenance expenditure and identify opportunities to reduce costs.
• Ensure repair quotations and expenses are properly documented and authorised.
• Prepare weekly reports on vehicle availability, breakdowns, outstanding repairs, completed work, and maintenance costs.
• Track service intervals, kilometre readings, warranties, and upcoming maintenance requirements.
• Report recurring mechanical problems, excessive repair costs, and operational risks to management.

Minimum Requirements

• Previous experience in the trucking, transport, logistics, fleet maintenance, or mechanical industry.
• Practical knowledge of truck repairs, servicing, and mechanical components.
• Experience managing mechanics, workshop staff, or repair activities.
• Experience coordinating breakdowns and sourcing vehicle parts.
• Strong leadership, organisational, and problem-solving skills.
• Good communication skills when dealing with drivers, mechanics, suppliers, and management.
• Computer literacy and the ability to maintain accurate records and reports.
• Ability to work under pressure, manage multiple tasks, and prioritise urgent repairs.
• Strong sense of responsibility and the ability to take ownership of fleet maintenance.

Advantageous Experience

• Experience working with heavy-duty trucks, horses, and trailers.
• Previous experience as a workshop supervisor, fleet maintenance controller, or fleet maintenance coordinator.
• A mechanical qualification or practical diesel mechanic experience.
• Knowledge of preventative maintenance and vehicle roadworthiness requirements.
• Experience managing suppliers, external workshops, and maintenance budgets.

Ideal Candidate

The ideal candidate must be proactive, practical, organised, and able to take responsibility for keeping the entire fleet operational. They must be capable of managing mechanics, ensuring repairs are completed efficiently, sourcing parts at competitive prices, handling breakdowns, and working closely with the logistics team.

The main objective of this position is to minimise vehicle downtime, reduce unnecessary repair costs, ensure quality repairs, and keep trucks ready for daily transport operations.

How to Apply

Interested candidates should submit their CV, highlighting their experience in fleet maintenance, truck repairs, workshop supervision, breakdown management, parts sourcing, and transport operations.

Pay: R10 000,00 - R12 000,00 per month

Work Location: In person