Fleet Maintenance Coordinator

Description

Job Role: Fleet Maintenance Coordinator

Classification: Regular, Full-Time | Hourly, Non-Exempt from Overtime

Yard: 101PA -  400 Stewart Rd, Wilkes Barre, PA 18706

Schedule: Monday – Friday, 7a – 5p + Weekend Coverage; Fleet Maintenance teams may be required to be on call 24/7 to ensure smooth operations.

Supervisor: Fleet Maintenance Manager

Direct Report(s): Fleet Technicians

Company Overview:

Nutrition 101 LLC – headquartered in Pendleton, IN - is a leader in eco-friendly waste handling and innovative food lifecycle management solutions. We help food processors, manufacturers, and retailers maximize value by turning food byproducts into sustainable resources, from upcycled livestock feed to comprehensive waste management services. For more information about 101, check us out online at www.101.us.

Role Summary: The Fleet Maintenance Coordinator is responsible for the day-to-day coordination of all fleet maintenance activities within their assigned region. This position serves as the primary point of contact for drivers, vendors, dispatch, and operations regarding equipment repairs, preventive maintenance, breakdowns, and maintenance-related issues.

Working under the direction of the Fleet Maintenance Manager, the Coordinator schedules and monitors repairs, manages work orders, communicates equipment status, tracks maintenance costs and downtime, and ensures maintenance records remain accurate and compliant. The role is focused on maximizing fleet uptime through proactive communication, effective repair coordination, and timely resolution of maintenance issues.

This position is not eligible for visa sponsorship. Applicants must be legally authorized to work in the United States on a permanent basis without the need for current or future immigration sponsorship.

Key Responsibilities (others may be assigned as business needs dictate):

• Uphold and maintain the highest standards of the Company’s vision, mission and core values.
• Lead by example in the adherence of all Company policies, processes and procedures in accordance with the Employee Manual and the Safety Manual.
• Attend all Company meetings and trainings as required. Be willing to participate in the training of others as necessary.
• Work Closely with the Fleet Maintenance Manager and Fleet Manager.
• Serve as the primary maintenance contact for assigned fleet assets within the region.
• Coordinate all repairs, preventive maintenance services, inspections, and vendor work for company-owned equipment.
• Receive and review maintenance requests from drivers, dispatch, and operations personnel.
• Open, manage, and close work orders within the CMMS.
• Assess repair urgency and coordinate appropriate action to minimize downtime.
• Schedule equipment for maintenance services, inspections, and repairs while balancing operational needs.
• Coordinate repair activities with internal technicians, dealerships, vendors, roadside service providers, and outside repair facilities.
• Monitor equipment status throughout the repair process and provide updates to Operations, Dispatch, and the Fleet Maintenance Manager.
• Track equipment out-of-service time and assist in minimizing downtime.
• Review DVIRs and ensure reported defects are routed for timely corrective action.
• Manage roadside breakdown events, including vendor coordination, driver communication, repair authorization, and status tracking.
• Monitor Samsara and other fleet platforms for maintenance alerts and service notifications.
• Assist with warranty claim documentation and repair record management.
• Coordinate parts ordering and monitor parts availability for scheduled repairs.
• Maintain accurate maintenance histories, compliance records, inspection reports, registrations, and equipment files.
• Ensure PM schedules are maintained, and services are completed within established intervals.
• Track and report maintenance KPIs, including PM compliance, downtime, road calls, and repair completion status.
• Prepare weekly maintenance activity reports for review with the Fleet Maintenance Manager.
• Escalate recurring equipment issues, excessive repair costs, compliance concerns, or vendor performance issues to the Fleet Maintenance Manager.
• Participate in maintenance planning meetings and provide updates on fleet status and repair activity.

Qualifications:

• High School Diploma or GED required. Associate’s degree in Diesel Technology, Fleet Management, Transportation, Business Administration, or related field preferred.
• 3-5 years of experience in a fleet maintenance coordination, maintenance planning, transportation operations, or fleet administration, preferred.
• Working knowledge of preventive maintenance programs for Class A tractors, trailers, tankers, and heavy equipment.
• Experience utilizing a Computerized Maintenance Management System (CMMS) to schedule repairs, document maintenance history, and monitor equipment performance.
• Ability to review Driver Vehicle Inspection Reports (DVIRs) and coordinate timely correction actions.
• Knowledge of FMCSA, DOT, and OSHA regulations related to commercial fleet maintenance.
• Understanding of diesel engines, trailer systems, brakes, suspension, electrical systems, hydraulics, HVAC, and refrigerated (reefer) equipment sufficient to effectively coordinate repairs.
• Experience coordinating outside vendors, mobile repair providers, and internal fleet technicians.
• Strong proficiency with Microsoft Office, including Excel, Outlook, and Teams.
• Excellent organizational, communication, and customer service skills with the ability to manage multiple priorities simultaneously.
• Able to work independently and with a team.
• Able to travel, up to 25%

Key Competencies:

• Preventive Maintenance Scheduling
• CMMS Administration
• Vendor Management
• Technician Scheduling
• DOT/FMCSA/Compliance + DVIR Review & Follow-Up
• Fleet Availability Planning
• Maintenance Cost Control
• Work Order Management
• Communication & Collaboration

Benefits:

• Competitive Base Salary DOE + Performance Based Bonuses
• Health Insurance Coverage & Wellness Incentives
• Telemedicine for Primary, Urgent & Mental Health
• Dental, Vision, STD, LTD, Critical Illness & Accident
• 401k with up to 4% Match
• Company Holidays & Paid Time Off
• Opportunities for Career Growth and Development
• Collaborative and Supportive Work Environment
• Employee Empowerment Program - We are all owners!
• Expense Reimbursement
• Cell Phone Reimbursement

Application Instructions:

Apply today by submitting your resume/cover letter to [email protected].

Disclaimers:

Nutrition 101 LLC is committed to maintaining a drug-free workplace in accordance with all applicable laws. All employees are required to comply with our substance abuse policies including pre-employment and random drug testing. We participate in E-Verify to confirm employment eligibility for all new hires as required by federal law.

Nutrition 101 is owned by Palo Alto, CA based Altamont Capital Partners. Founded in 2010, Altamont Capital Partners is a private equity firm with over $4.5 billion of capital under management, focused primarily on making long term, control investments in middle market businesses. Altamont is often drawn to companies undergoing a transition, either operational or strategic, which they believe they can help navigate. Their approach relies on partnering with strong management, supporting the business with considerable resources, and bringing a constructive and pragmatic mindset to drive significant long-term value. The firm primarily seeks to invest in the business services, financial services, healthcare, technology, consumer, retail, aerospace and defense sectors. For more information, please visit https://www.altamontcapital.com/

Requirements

Physical Requirements:

• Ability to remain seated for extended periods while working on a computer and telephone.
• Frequently use a computer, keyboard, mouse, and standard office equipment.
• Frequently communicate verbally with drivers, technicians, vendors, and operations personnel.
• Occasionally walk through maintenance shops, fleet yards, and production facilities.
• Occasionally climb steps or ladders to inspect equipment or verify completed repairs.
• Occasionally lift and carry materials weighing up to 25lbs.
• Ability to bend, reach, stoop, and crouch during occasional equipment inspections.
• Ability to work in both office and industrial environments with exposure to moderate noise, moving equipment, grease, dust, and varying weather conditions during yard or shop visits.
• Ability to travel occasionally between company facilities and vendor locations as business needs require.