Fleet Operations Executive

About the Role

CoTrav is looking for a Taxi Operations Executive – Vendor Sourcing & Deployment to manage end-to-end cab requirements for corporate clients.

The role involves identifying and coordinating with third-party cab vendors across locations, negotiating commercials, confirming vehicle availability, managing deployment, and ensuring smooth execution of bookings.

We are looking for someone who is resourceful, execution-focused, commercially aware, and capable of taking ownership of operational requirements until closure.

Key Responsibilities

• Manage end-to-end taxi operations from requirement receipt to successful cab deployment.
• Source and onboard reliable cab vendors and fleet operators across multiple cities.
• Coordinate directly with transport vendors, fleet owners, and drivers for availability and execution.
• Negotiate vendor rates and commercial terms to ensure competitive pricing and service quality.
• Manage different booking types including:
• Local travel
• Airport transfers
• Outstation travel
• Disposal bookings
• Evaluate applicable charges such as tolls, parking, interstate taxes, driver allowances, extra kilometres, and extra hours.
• Compare vendor options, rates, and availability using Excel and operational data.
• Maintain updated vendor databases, rate cards, contact details, availability, and commercial information.
• Ensure vehicle and driver details are confirmed within required timelines.
• Track bookings until successful deployment and service completion.
• Handle vendor, driver, vehicle, and availability-related issues or escalations.
• Identify alternate solutions quickly in case of last-minute operational challenges.
• Manage multiple live bookings and priorities simultaneously.
• Coordinate with internal teams and clients for booking updates, changes, and operational requirements.
• Maintain accurate records in internal systems and operational trackers.
• Support billing coordination by ensuring agreed rates, additional charges, and applicable commercial details are properly recorded.
• Ensure proper shift handover of pending bookings, follow-ups, and operational issues.
• Work closely with Sales, Account Management, Finance, and Travel Operations teams for smooth service delivery.

Skills & Competencies

• Strong vendor sourcing and vendor management skills
• Good negotiation and commercial understanding
• Strong follow-up and coordination abilities
• Ability to handle live operations and time-sensitive requirements
• Problem-solving and quick decision-making skills
• Strong ownership and execution mindset
• Good working knowledge of MS Excel
• Ability to analyse and compare vendor rates and operational data
• Good verbal and written communication skills
• Ability to manage multiple requirements simultaneously
• High attention to detail and operational accuracy
• Ability to work independently with limited supervision

Candidate Profile

The ideal candidate should be:

• Resourceful and solution-oriented
• Comfortable working with third-party vendors and fleet operators
• Confident in vendor negotiations and follow-ups
• Able to identify alternatives when the first operational option is unavailable
• Comfortable working in a fast-paced, process-driven environment
• Capable of taking ownership of requirements from sourcing through deployment
• Comfortable with shift-based operations depending on business requirements

Experience Requirements

• 0–3 years of relevant experience in taxi operations, fleet operations, transport operations, vendor management, corporate mobility, logistics, or travel operations.
• Prior exposure to third-party cab vendors or fleet operators will be preferred.
• Experience in vendor sourcing, rate negotiation, cab deployment, or live operations will be an advantage.

Preferred Industry Background

Candidates from the following sectors would be relevant:

• Corporate Mobility
• Fleet Operations
• Cab Aggregators
• Transport Operations
• Corporate Travel
• Employee Transportation
• Logistics
• Vendor Management
• B2B Mobility Services

Education

• Bachelor’s degree or diploma preferred.
• Relevant operational experience, vendor-handling ability, and execution capability will be given greater importance than a specific academic qualification.

Compensation

₹20,000–₹30,000 per month, (depending on relevant experience & skills)

Why Join CoTrav

• Exposure to large-scale corporate mobility operations
• Opportunity to work with vendors and fleet partners across multiple cities
• Hands-on experience in vendor sourcing, commercial negotiation, and live operations
• Opportunity to grow within Operations, Vendor Management, and Account Management
• Fast-paced and collaborative work environment

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid time off
• Provident Fund
• Work from home

Work Location: In person