Fleet Operations Specialist

Introduction

Are you a detail oriented, hardworking and organized individual looking to build upon or begin a career in fleet vehicle management?

The Wisconsin Department of Transportation's Fleet Unit is hiring for a full-time permanent Fleet Operations Specialist! In this role, you will work with a small team which maintains a fleet of approximately 1350 vehicles for state employee use including motorcycles, sedans, pickup trucks, vans, bucket trucks and other heavy equipment. This position plays a critical role in ensuring the WisDOT motor pool vehicles are available and in good condition for state personnel who regularly utilize the vehicles in working to serve the citizens of Wisconsin.

This full-time permanent position is headquartered at the Hill Farms State Office Building on the near west side of Madison, WI and is required to work full time, 5 days per week in the office. We are also conveniently located close to the restaurants, shopping, and entertainment of the Hilldale Mall.

WisDOT is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $49/month for single plans and $122/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Use this Total Rewards Calculator to see the total value of our competitive benefits package!

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations. For more information on WisDOT you can visit our website by clicking here.

The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability. Click here to learn more about how we apply these values in our work.

Position Summary

This position serves as one of WisDOT’s (2) Fleet Operation Specialists, working with (1) Fleet Program Officer – Lead Worker. This position responsible for managing WisDOT's motor pool operation which also serves the other agencies within the building. The individual hired into this role will perform administrative functions related to the management of the Hill Farms Motor Pool and general WisDOT fleet including but not limited to:

• Entering and ensuring accuracy of vehicle records
• Managing recall notices
• Performing data analysis
• Managing payments to vendors
• Registering and titling new vehicle purchases
• Creating purchase orders, and processing invoices

Additional motor pool duties performed include:

• Dispatching reserved vehicles in the fleet management system
• Inspecting, cleaning, and fueling vehicles daily
• Scheduling and ensuring routine maintenance such as oil changes and tire rotations are performed

The incumbent also reviews and recommends policy, directs and oversees the administration of the fuel card program and coordinates the fleet management maintenance referral program as well as other management information systems.

Salary Information

This position is in schedule-range (07-04) with an hourly salary of $28.00 - $34.00, plus excellent benefits. A twelve-month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

Hired candidates must be able to meet the WisDOT fleet standards for driving a state vehicle.

This position will occasionally travel to other locations for work purposes.

This position will be tasked with climbing in and out of, under and on equipment, working in varied weather conditions and climate differences on a daily basis.

This state agency does not sponsor work visas. This state agency is not enrolled in USCIS E-Verify and is not eligible to employ international F-1 students seeking STEM-OPT extension. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

Qualifications

Qualified applicants must detail having experience in all the following in order to be considered:

• Performing office and/or program management functions (such as asset/inventory management, auditing, planning/forecasting, scheduling appointments, updating logs, etc.)
• Performing data research/analysis, data tracking, and/or data entry functions utilizing Microsoft Excel or comparable software
• Providing customer service to business partners (e.g., in-person, electronic, and/or phone communication with customers, clients, etc.) and using conflict resolution skills when issues arise

In addition to having all the above, well qualified applicants will also detail having experience with one or more of the following:

• Processing and/or approving invoices for payment
• Registration and titling of vehicles
• Creating purchase orders
• Program management of fleet services operations (such as managing a pool of vehicles including cleaning, inspecting, dispatching and/or returning of vehicles)

How To Apply

Apply online! To apply, click “Apply for Job” to start the application process. Then, you will access your existing account or to create a new account if you don’t have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application.

This application requires you to submit a resume and letter of qualifications. Within your resume and letter of qualifications, you should describe your education, training, and experience as it relates to items listed in the “Qualifications” section of the job announcement. Your application materials are very important parts of your application and are used during our evaluation process to determine your eligibility for the position. For instructions on how to develop and what should be included in these materials, please view the Resume and Letter of Qualifications Tips document. Please view the ensuring a fair and equitable hiring process document to find out more information on the State of WI selection process. The vast majority of applicants are able to outline their background and experience in their resume within 1-3 pages. Any resumes or letters of qualifications submitted with more than 3 pages will not be considered after page 3.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page and review method 2 for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. For general wisc.jobs user information and if you are experiencing issues and need technical assistance, please see the wisc.jobs Frequently Asked Questions page. Questions related to obtaining the job description and details about this specific job posting can be directed to Vicki Kaul at [email protected] or 608-261-6302.

Deadline to Apply

All application materials must be received by 11:59 p.m. CST on September 29th, 2026.