Fleet Operations Support Assistant

Who you are

• This is a position ideal for someone who can hit the ground running, manage tracking sheets efficiently, and collaborate smoothly with external partners and internal accounting teams
• Language Skills: Fluent in German (mandatory for daily operations and partner interaction). Fluent/Professional English
• Key Skills: Strong autonomy, excellent organizational capabilities, and sharp attention to detail
• Software Proficiency: Proficient in Excel / Google Sheets (comfortable working with tracking sheets, formulas, and updates)
• Onboarding Readiness: Ability to learn quickly and adapt to fast-paced operational workflows
• Prior knowledge or experience in the automotive industry or fleet management

What the job involves

• 3 months Temporary contract
• For a temporary replacement, we are seeking an organized, autonomous, and detail-oriented professional to assist with day-to-day fleet administration and operational tasks
• In this role, you will play a key part in supporting our operations team, with a primary focus on monitoring and managing Total Loss vehicles and sales processes
• Total Loss Monitoring: Track and update the Total Loss (TL) monitoring file across every stage of the process to ensure full data accuracy
• Partner & Documentation Management: Request and collect necessary documentation from our operational partners (e.g., Leasys, Kroschke, workshops) to prepare vehicles for sale
• Auction & Remarketing: List and manage vehicles on auction via our partner platform (Auto1)
• Billing & Invoicing: Coordinate internally with the Accounting department to request invoice creation and send invoices to buyers promptly
• Payment & Vehicle Handover: Track buyer payments to facilitate and clear the final handover of Total Loss vehicles
• Claims Support: Request expert technical reports on behalf of the Claims team as needed

The application process

• We usually respond within a week

Benefits

• Annual Bonus Target
• Health Insurance
• Retirement Plan
• Paid time off
• An environment that promotes career development
• Equal Opportunity employer committed to diversity and inclusivity in the workplace