Fleet Service Administrator

Wilco Contractors Northwest Inc. (Wilco) is one of four individually owned and operated companies which comprise the Whimase Group of Companies established over the last four decades.

From earth moving to shrub planting Wilco does everything in between and with decades of experience we confidently offer services including park construction, sport facilities as well as environmental, landscape and civil earthworks. Wilco is a leader in delivering complex projects to its clients.

As we continue with our growth strategy, we are seeking a Fleet Service Administrator to join our dynamic team. Reporting directly to the Service Manager, you will lead the fleet management and administration process through collaboration with our mechanics & maintenance teams.

To be successful in this role, you must be enthusiastic with a great customer focused attitude. You will have excellent interpersonal and communication skills, paired with solid time management, planning and prioritization skills, with an ability to manage multiple ongoing tasks and priorities.

This position is based out of our Head Office located at 14420- 154 Avenue NW, Edmonton AB.

Key Duties & Responsibilities

• Tracking of equipment repairs and ongoing communication with mechanic team to ensure servicing of equipment is completed on-schedule and on-scope, assisting with maintaining proper accountability of shop productivity.
• Work with Service Manager to prioritize and review repair orders.
• Work with others for scheduling and with consideration for operational demands.
• Assist in all technical aspects of repair process including arranging 3rd party work.
• Administrative duties, work order management.
• Supporting sourcing and purchasing of parts/equipment based on operations requirements.
• Proprietary software trainer (Nektar) for employees as well as clients.
• Manage, build on, and maintain positive and professional supplier and staff relationships.
• Participation in other projects and activities as necessary to the position as assigned.

Requirements

• Previous experience with Fleet Administration is an asset.
• Preventative maintenance experience is an asset.
• Parts purchasing experience an asset.
• Mechanical knowledge/ understanding an asset.
• Experience with Stimulsoft or Power BI an asset.
• Experience with CAT "Service Information System" (SIS) an asset.
• Exceptional computer/technical proficiency.
• Highly organized and strong time management skills.
• Strong written and verbal communication.
• One Team Spirit, ability to work cooperatively and collaboratively with colleagues, managers, and partners.
• Valid driver’s license is required.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required. We encourage all interested candidates to apply!

Benefits

• Competitive salary and benefits.
• RRSP matching program.
• Employee referral bonus program
• Working hours Monday – Friday 8:00am-5:00pm
• Career development and collaborative opportunity for growth.