Fleet Services Coordinator

Overview
We are seeking an energetic and detail-oriented Fleet Services Coordinator to join our team. In this vital role, you will oversee fleet operations, coordinate transportation activities, and ensure seamless logistics management. Your proactive approach will help optimize our vehicle services, improve efficiency, and support our supply chain processes.

The Fleet Service Coordinator is responsible for coordinating the servicing, maintenance, repairs, and day-to-day administration of a company’s vehicle fleet.

Typical responsibilities

• Schedule routine vehicle servicing, MOTs, inspections, and repairs.
• Coordinate with garages, dealerships, mechanics, and breakdown providers.
• Monitor vehicle maintenance records and service histories.
• Track vehicle defects and ensure repairs are completed promptly.
• Arrange replacement or courtesy vehicles when required.
• Maintain accurate fleet databases and documentation.
• Monitor servicing costs, invoices, and purchase orders.
• Ensure vehicles comply with legal, safety, and company requirements.
• Communicate with drivers about servicing, repairs, and vehicle issues.
• Produce reports on fleet availability, maintenance, costs, and downtime.
• Help minimise vehicle downtime and keep the fleet operational.
• Escalate serious mechanical, safety, or compliance issues.

Key skills employers look for

• Strong organisation and time-management skills.
• Excellent communication and customer-service skills.
• Ability to coordinate multiple vehicles and suppliers simultaneously.
• Good attention to detail and record-keeping.
• IT skills, particularly Excel and fleet-management systems.
• Problem-solving and decision-making abilities.
• Understanding of vehicle maintenance and fleet operations.
• Ability to work under pressure and meet deadlines.
• Effective communication skills with the ability to convey complex information clearly
• Proficient in data entry, typing, and maintaining detailed records accurately
• Ability to demonstrate professionalism through phone etiquette and customer service skills

Join us as a Fleet Services Coordinator to play a key role in streamlining our vehicle maintenance operations. Bring your enthusiasm for maintenance management, your analytical mindset, and your commitment to excellence — together we’ll drive success forward!

Pay: £26,000.00-£30,000.00 per year

Benefits:

• Additional leave
• Company events
• Company pension
• Employee discount
• Free parking
• Health & wellbeing programme
• On-site parking
• Sick pay
• Store discount

Work Location: In person