Fleet Supervisor

1. Job Purpose

The Fleet Supervisor is responsible for supervising daily fleet and transportation operations, ensuring the timely deployment of vehicles, monitoring vehicle movement, coordinating drivers and transporters, maintaining vehicle documentation, controlling operational costs, and ensuring safe and efficient delivery of goods in accordance with company policies and customer requirements.

2. Key Roles and ResponsibilitiesWritingA. Fleet Operations Management

• Supervise daily vehicle deployment, allocation, and scheduling.
• Ensure vehicles are available and placed at the required customer locations on time.
• Monitor vehicle utilization, turnaround time, loading, unloading, and delivery schedules.
• Coordinate with the operations team to resolve transportation issues.
• Maintain daily fleet movement and vehicle availability reports.

B. Vehicle Tracking and Monitoring

• Monitor vehicle movement through GPS tracking systems.
• Track vehicle location, route deviations, delays, and delivery status.
• Follow up with drivers regarding vehicle movement and estimated arrival times.
• Escalate delays, breakdowns, accidents, and other operational issues to the Fleet Manager.

C. Driver and Transporter Management

• Allocate drivers and vehicles according to operational requirements.
• Monitor driver attendance, discipline, punctuality, and performance.
• Coordinate with transport vendors and vehicle owners for vehicle placement.
• Ensure drivers follow company procedures, route instructions, and safety guidelines.
• Address driver concerns and resolve routine operational problems.

D. Vehicle Maintenance and Safety

• Monitor vehicle condition and coordinate preventive maintenance.
• Ensure timely servicing, repairs, and maintenance follow-up.
• Check the validity of vehicle insurance, permits, fitness certificates, and pollution certificates.
• Report vehicle breakdowns and coordinate emergency assistance.
• Promote safe driving practices and compliance with applicable transport regulations.

E. Documentation and Reporting

• Maintain trip sheets, vehicle logs, delivery challans, and proof of delivery (POD).
• Verify trip records, fuel records, and vehicle-related expenses.
• Coordinate with Finance for transporter bill verification and supporting documents.
• Prepare daily, weekly, and monthly fleet performance reports.
• Maintain accurate records for audits and operational reviews.

F. Cost Control and Performance

• Monitor fuel consumption, trip expenses, and vehicle operating costs.
• Identify unnecessary vehicle waiting time, empty running, and avoidable delays.
• Support initiatives to improve fleet utilization and reduce operating expenses.
• Review driver and vehicle performance against established targets.

G. Customer and Interdepartmental Coordination

• Coordinate with customers regarding vehicle placement and delivery status.
• Work with warehouse, loading, unloading, security, and operations teams.
• Ensure customer complaints and delivery exceptions are addressed promptly.
• Provide timely operational updates to the Fleet Manager.

H. Safety and Compliance

• Ensure compliance with company safety policies and transportation procedures.
• Verify that vehicles are fit for operation before dispatch.
• Report accidents, incidents, and unsafe conditions immediately.
• Maintain records of incidents and corrective actions.

Work Location: In person