Food & Beverage Admin Executive

Position Overview

The Food & Beverage Admin Executive is dynamic, tech-forward, and growth-oriented, with a passion for the food and beverage sector. The individual is naturally curious and positive professional who takes immense pride in driving operational excellence. The individual combines master-level proficiency in modern productivity software with advanced AI-utilisation skills to crunch numbers, build sharp data-driven presentations, and optimize department utilization ratios. Exceptionally skilled in agile time management and complex project tracking, serving as the central coordinator to ensure the entire F&B department hits its strategic timelines flawlessly.

The Role

Advanced Software & Tech Fluency

Use Microsoft Office software for utilization tracking, complex reporting, documentation), and create high-impact executive decks.

Create sharp corporate presentations, menus, and departmental lookbooks.

Use workspace tools and cross-platform integrations to keep communication seamless.

Next-Gen AI & Efficiency Integration

Leverages AI tools to automate data parsing, synthesize financial targets, and accelerate numerical computing.

Utilises AI to refine presentations, sharpen strategic targets, and draft prompt, high-level communications.

Continuously seeks out and implements AI-driven shortcuts to make daily administrative tasks smarter and faster through workflow automation

Project Management & Timeline Delivery

Manages end-to-end project timelines for the F&B division, ensuring cross-functional teams meet strict operational deadlines.

Tracks and reports on utilization ratios to ensure assets, labour, and budgets are deployed with maximum efficiency.

Master calendar optimization, task prioritization, and bottleneck resolution in fast-paced environments.

Soft Skills & Professional Mindset

Has desire to learn new technologies, refine systems, and grow alongside the business.

Thrives under pressure, effortlessly pivoting to meet changing culinary and corporate priorities.

Brings a happy, high-energy attitude to the workspace, taking genuine pride in supporting leadership and elevating the F&B brand.

Talent Profile

2 years of experience in administration

Advance proficiency in Microsoft Office 365, particularly Excel, Word, and PowerPoint

Proficiency in AI-powered productivity tools

Proficiency in digital collaboration platforms

Advance skills in Canva

CAPELLA HOTEL, SINGAPORE