Formalities Administrator

The Opportunity

Role We are currently looking for an Administrator to join the Spruson & Ferguson team with the main focus of the roles covering the following:

• Preparing and editing official documents for submission to patent offices
• Docketing of official documents received from patent offices
• Monitoring and tracking of crucial deadlines and updating the internal tracking system
• Preparing reminders, general correspondence and invoices for clients
• Filing of patent forms through Electronic Filing System
• General secretarial/administrative duties including preparing invoices and assisting the patent attorneys to manage their client files
• Monitoring incoming and outgoing emails

What You Bring

• Preferably 2 - 5 years’ work experience.
• Experience in an IP firm dealing with patents and trademarks would be advantageous but not essential.
• Good time management and good organizational skills
• Strong attention to detail and the ability to be flexible
• As this role may at times work closely with our team in China/Hong Kong the ability to communicate fluently in English (both written & spoken) and Mandarin/ Cantonese is preferred.
• Competitive annual remuneration and benefits package inclusive of 13th month bonus and variable performance bonus.
• Global environment with exposure to a wide range of trademark matters across international markets.
• Comprehensive mentorship, training, and career development opportunities
• A supportive, flexible, and inclusive work environment.