Foundation Operations Lead

FOUNDATION OPERATIONS LEAD

Company: RS8 Moto Corp
Assigned Organization: RS8 Make-a-Life Foundation
Work Location: Isabela, Philippines
Employment Type: Full-Time
Work Arrangement: Office-Based with Regular Fieldwork

Job Summary

RS8 Moto Corp is looking for a highly motivated, confident, resourceful, and results-driven Foundation Operations Lead to spearhead the establishment, launching, and operations of the RS8 Make-a-Life Foundation.

The Foundation is currently in its development stage, with initial plans and activities requiring further coordination and execution.

We are looking for someone who can take ownership of projects, communicate effectively with different stakeholders, solve problems independently, and transform Management's vision into actionable plans and successful results.

The ideal candidate must demonstrate strong leadership potential, excellent communication skills, critical thinking, initiative, and the determination to overcome challenges.

This position will initially focus on Foundation operations, with opportunities to take on additional responsibilities involving corporate events and special projects as the organization develops.

Key Responsibilities

1. Foundation Establishment & Operations

• Lead the preparation, coordination, and successful launching of the RS8 Make-a-Life Foundation.
• Review existing Foundation plans, identify pending activities, and develop actionable recommendations for implementation.
• Translate the CEO's vision and Management directions into organized project plans, timelines, and deliverables.
• Oversee Foundation programs, community initiatives, outreach activities, and other approved projects.
• Monitor project progress, identify potential issues, and ensure timely completion of assigned responsibilities.
• Develop organized processes, documentation, and monitoring systems to support Foundation operations.

2. Project Planning & Execution

• Take ownership of assigned projects from initial planning through implementation, completion, and evaluation.
• Prepare project proposals, activity plans, timelines, budget recommendations, and progress reports.
• Identify project requirements, potential challenges, available resources, and practical solutions.
• Coordinate logistics, suppliers, venues, materials, manpower, and other operational requirements.
• Ensure that all activities are properly organized, executed efficiently, and aligned with approved objectives.
• Conduct post-project evaluations and recommend improvements for future activities.

3. Communication & Stakeholder Relations

• Establish and maintain professional working relationships with government agencies, LGUs, community organizations, beneficiaries, suppliers, and other external stakeholders.
• Represent the Foundation professionally during meetings, coordination activities, and official engagements.
• Communicate confidently and effectively with the CEO, Management, internal departments, and external partners.
• Prepare and present project updates, proposals, recommendations, and operational concerns clearly and professionally.
• Handle negotiations, coordination challenges, and difficult conversations with confidence, diplomacy, and professionalism.

4. Leadership, Initiative & Problem-Solving

• Demonstrate the ability to work independently with minimal supervision while remaining aligned with Management instructions.
• Proactively research relevant information, identify opportunities, and recommend practical initiatives.
• Anticipate potential problems and develop solutions before they affect project timelines or operations.
• Show persistence, adaptability, and sound judgment when dealing with unexpected challenges or setbacks.
• Take accountability for assigned projects and consistently follow through until completion.
• Exercise initiative while ensuring that major decisions, financial commitments, and project directions remain subject to Management approval.

5. Internal Coordination & Resource Management

• Coordinate with existing RS8 departments to maximize available company resources and support Foundation activities.
• Organize project requirements and communicate responsibilities to involved personnel or departments.
• Monitor assigned deliverables and ensure proper coordination and follow-through.
• Work collaboratively with different departments without requiring an immediately dedicated Foundation team.
• Help identify future manpower and operational requirements as Foundation activities expand.

6. Fieldwork & External Coordination

• Conduct regular fieldwork within Isabela for meetings, coordination activities, site inspections, community visits, and project implementation.
• Coordinate directly with relevant government offices, external organizations, suppliers, and other stakeholders as needed.
• Be willing to travel to different locations within Isabela based on operational requirements.
• Maintain professionalism, reliability, and accountability during field assignments.

7. Future Role Development & Additional Responsibilities

• As the Foundation becomes more established, the position may expand to include planning, coordination, and execution of other company events and special projects.
• Future assignments may include the Philippine Motorsports League (PML), corporate events, company-sponsored activities, and other projects designated by Management.
• Support the future development of sponsorships, partnerships, fundraising initiatives, and other approved resource-generation activities.
• Participate in the development of a dedicated Foundation or events team when operationally necessary and approved by Management.
• Perform other related responsibilities consistent with the position's evolving scope, subject to Management direction.

Job Qualifications

Required Qualifications

• Preferably a bachelor's degree in Business Administration, Management, Communications, Marketing, Public Relations, Event Management, or a related field. Applicants with equivalent relevant experience are welcome.
• At least 2 years of relevant experience in project coordination, operations, events management, stakeholder relations, community programs, or related functions.
• Excellent verbal and written communication, presentation, interpersonal, and negotiation skills.
• Strong leadership, organizational, project management, and problem-solving abilities.
• Confident in communicating with executives, government representatives, external organizations, and other stakeholders.
• Able to independently plan, coordinate, and execute projects from start to finish.
• Highly resourceful, proactive, adaptable, and capable of making practical recommendations without constant supervision.
• Strong critical thinking and decision-making skills.
• Able to remain composed, persistent, and solution-oriented under pressure.
• Willing to conduct regular fieldwork and travel within Isabela.
• Proficient in Microsoft Office, Google Workspace, or equivalent productivity and project management tools.

Preferred Qualifications

• At least 2 years of relevant experience handling projects or operational responsibilities.
• Experience independently leading projects, events, or community initiatives.
• Background in stakeholder management, external coordination, government relations, or partnership development.
• Experience preparing proposals, project budgets, operational reports, and presentations for Management.
• Experience working directly with executives or senior leadership.
• Familiarity with corporate foundations, community development, CSR initiatives, or non-profit organizations is an advantage.

Ideal Candidate

We are looking for someone who:

• Takes Initiative: Does not wait for every instruction and actively identifies the next steps needed to move projects forward.
• Communicates Confidently: Can professionally engage with executives, external partners, government representatives, and people from different backgrounds.
• Thinks Critically: Can analyze situations, anticipate problems, and recommend realistic solutions.
• Works Independently: Can manage responsibilities and make meaningful progress without constant supervision.
• Demonstrates Resilience: Does not easily give up when facing challenges, rejection, setbacks, or unexpected circumstances.
• Shows Strong Ownership: Takes responsibility for project outcomes and ensures that commitments are properly followed through.
• Understands Executive Direction: Can effectively translate Management's ideas and vision into structured plans and actual results.
• Is Adaptable: Willing to learn, accept feedback, and take on additional responsibilities as the organization grows.

Why Join Us?

This is an opportunity to take a leading role in establishing and developing the RS8 Make-a-Life Foundation.

The successful candidate will work closely with Management, participate in meaningful community initiatives, establish professional relationships with different organizations, and contribute to the Foundation's long-term development.

As the organization expands, the position offers opportunities for broader leadership involvement in company events and special projects.

Application Requirements

Interested applicants must submit an updated resume highlighting relevant project management, coordination, leadership, or event-related experience.

Pay: Php18,000.00 - Php20,000.00 per month

Application Question(s):

• 1. How many years of experience do you have in project coordination, operations, event management, or similar responsibilities?
• 2. Have you independently handled a project or event from planning to actual execution and completion?
• 3. Are you confident communicating directly with company executives, government representatives, suppliers, and external partners?
• 4. Are you willing to conduct regular fieldwork, attend external meetings, and travel to different locations within Isabela?
• 5. Can you manage projects independently, take initiative, and recommend solutions without waiting for detailed step-by-step instructions?
• 6. Describe a project or event you personally handled from planning to completion. What were your specific responsibilities and the results?
• 7. If Management provides a project idea without a detailed action plan, what would be your first three steps to turn it into an executable project?
• 8. If an LGU or external partner rejects your initial request and the project deadline is approaching, how would you handle the situation?
• 9. How would you handle a project when you have no dedicated team and need to coordinate with employees from different departments?
• 10. Are you willing to take on additional company event management responsibilities in the future, including PML and other corporate events?

Work Location: In person