Founder Associate

Founder Associate

Capacity: Full-time, 40 hours/week

Position Overview

As a Founder Associate at INKUBIT, you will gain exceptional exposure to the inner workings of a leading Microsoft Solutions Partner, working closely with the Founder & CEO on topics spanning strategy, operations, partnerships, delivery and business development.

The role combines CEO & Executive Support, Special Projects & Founder Initiatives, and Business Operations & Commercial Support. You will ensure that day-to-day priorities and communication run smoothly while taking independent ownership of projects and initiatives across the business.

A key part of the role is turning ideas and open topics into action: bringing structure to them, gathering the right information, involving the right people and driving them through to completion.

The scope outlined is intentionally broad and can evolve alongside the priorities of the CEO and the business, giving you the opportunity to contribute across different areas, take meaningful ownership and have a direct impact on how important topics move forward at INKUBIT.

1. CEO & Executive Support

• Manage and prioritize the CEO's inbox, ensuring important topics are identified, delegated and followed up.
• Manage the CEO's calendar and coordinate internal and external meetings across different stakeholders and time zones.
• Draft and review emails and other communications on behalf of the CEO where appropriate.
• Prepare presentations, briefings, agendas and other materials for meetings and business activities.
• Capture key decisions, action points and commitments and ensure appropriate follow-up.
• Coordinate travel, bookings and other organizational requirements when needed.
• Act as a central point of coordination between the CEO and internal teams, customers, partners and other external stakeholders.
• Handle additional administrative and organizational topics related to the CEO's day-to-day work.

2. Special Projects & Founder Initiatives

A significant part of the role is dedicated to projects and initiatives that arise directly from the CEO's and company's priorities.

You will take ownership of these topics from an initial idea or question through to a structured recommendation, project or outcome.

Depending on current priorities, this may include:

• Researching and evaluating new business ideas, markets, technologies, services and opportunities.
• Turning initial ideas, challenges and opportunities into structured concepts, projects and actionable next steps.
• Conducting research and analysis and developing recommendations and business cases.
• Preparing decision-making materials, presentations, reports and summaries.
• Driving projects forward by coordinating stakeholders, responsibilities, timelines and next steps.
• Identifying blockers and proactively resolving or escalating them.
• Supporting internal learning and organizational development initiatives, including the 7 Circles of Growth, learning platforms and content, role profiles and development paths.
• Contributing to initiatives around new services and business models, internal transformation, process improvement, automation, AI and technology.
• Taking ownership of other ad-hoc projects as new business priorities arise.

You will often receive an objective rather than a detailed set of instructions. You should be comfortable independently researching the topic, creating structure, developing a proposed approach and driving it toward a concrete result.

3. Business Operations & Commercial Support

Alongside CEO support and special projects, you may receive some tasks which contribute to selected operational and commercial activities across the business.

This may include:

• Researching potential customers, markets and business opportunities and assisting with selected lead and opportunity follow-ups.
• Preparing business cases, presentations, sales materials and other internal or customer-facing documents.
• Assisting the CEO with selected customer and partner activities, from preparation through to follow-up.
• Contributing to sales, marketing and go-to-market activities such as campaigns, webinars, events and new service offerings.
• Supporting relationships and recurring activities with strategic partners such as Microsoft, ALSO and Hubdrive.
• Maintaining high-quality business and opportunity data in Dynamics 365 and contributing to relevant reporting.
• Coordinating cross-functional activities involving Sales, Marketing, Delivery, HR, Finance and other stakeholders.
• Creating and improving processes, SOPs, templates and internal resources.
• Using AI and automation to make research, communication, documentation and recurring processes more efficient.
• Stepping into other operational topics where additional ownership or coordination is needed.

What We're Looking For

Experience & Skills

• Experience in a Founder/CEO Office, Executive Support, Business Operations, Project Management or another broad, fast-moving business environment.
• Excellent organizational and prioritization skills and the ability to manage multiple topics simultaneously.
• Strong project coordination skills with a track record of following topics through to completion.
• Ability to independently research unfamiliar subjects, structure complex information and quickly understand new areas.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication and confidence interacting with senior stakeholders, customers and partners.
• Ability to create high-quality presentations, reports, analyses and business materials.
• Commercial awareness and an interest in Business Development and Sales.
• Native-level German and very good English.
• Confident use of Microsoft Office; experience with Dynamics 365 or another CRM system is an advantage.
• Confidence using modern AI tools and an interest in applying them to everyday work and business processes.

Personal Profile

You are proactive, structured and dependable, with a strong sense of ownership.

You enjoy variety and are comfortable in an environment where priorities can change quickly. You can move naturally between detailed operational work and broader projects without losing sight of what matters most.

You are comfortable working directly with a founder and do not need every task to arrive with a predefined process. When faced with an ambiguous topic, you ask the right questions, create structure, involve the right people and determine how to move it forward.

You combine attention to detail with an understanding of the bigger picture and, most importantly, follow through on what you take ownership of.

Success in the Role

Success means that:

• The CEO's priorities, communication and commitments are well organized and reliably followed through.
• Founder-led projects move from initial idea to concrete outcome with clear ownership and momentum.
• The CEO has the information, materials and coordination needed to make decisions and move quickly.
• Internal and external stakeholders are effectively coordinated and important actions do not get lost.
• Business processes, documentation and ways of working become increasingly structured and efficient.
• The Founder & CEO gains meaningful capacity to focus on the company's highest-impact priorities.

Want to see what happens behind the scenes of a Microsoft Solutions Partner — and help shape what happens next? Apply now or contact us directly at [email protected].

Job Type: Full-time

Pay: 40.000,00€ - 60.000,00€ per year

Work Location: Remote