Founders Executive Personal Assistant

About the Role

We are seeking an exceptional, highly organized Executive Personal Assistant to work directly alongside the founder of a growing jewelry, retail, e-commerce, and live-selling business.

This is not a traditional administrative assistant position. We are looking for someone who can become a true right hand to the founder helping manage both business and personal responsibilities, protecting the founder’s time, keeping priorities organized, and ensuring important details never fall through the cracks.

The ideal candidate is proactive, resourceful, discreet, tech-savvy, comfortable in a fast-paced entrepreneurial environment, and naturally thinks several steps ahead.

You should be the type of person who sees something that needs to be done and handles it without waiting to be asked.

What You’ll Do

Responsibilities will vary day to day and may include:

• Manage and organize the founder’s calendar, appointments, meetings, reminders, and priorities
• Help structure daily and weekly schedules so the founder can focus on the highest-value areas of the business
• Coordinate travel, including flights, hotels, transportation, reservations, and itineraries
• Handle personal appointments, reservations, returns, purchases, gifts, errands, and other personal tasks
• Communicate and follow up with vendors, team members, partners, and other contacts on the founder’s behalf
• Track deadlines, open tasks, follow-ups, and outstanding items
• Assist with business operations and special projects
• Help prepare for events, launches, live-selling shows, meetings, and travel
• Assist with organizing content for the founder’s personal brand
• Capture occasional photo/video content and assist with basic short-form video editing for TikTok, Instagram Reels, etc.
• Organize photos, videos, documents, receipts, and digital files
• Handle sensitive personal and business information with complete discretion
• Identify problems and help solve them before they require the founder’s attention

Who We’re Looking For

You are:

• Extremely organized and detail-oriented
• Proactive rather than reactive
• Able to anticipate needs and think several steps ahead
• Resourceful and excellent at figuring things out independently
• Comfortable making judgment calls when appropriate
• Reliable, punctual, and responsive
• Able to manage multiple priorities without becoming overwhelmed
• A strong written and verbal communicator
• Comfortable with technology, social media, and learning new platforms
• Familiar with Instagram, TikTok, Google Workspace, calendars, and common productivity tools
• Comfortable working in both professional and personal environments
• Discreet and trustworthy with confidential information
• Flexible
• Positive, calm, and solutions oriented
• Comfortable working directly with an entrepreneur in a quickly growing business

Experience supporting in previous personal assistant positions is strongly preferred.

Experience with social media, content creation, retail, e-commerce, Shopify, or live-selling platforms is a plus.

A valid driver’s license and reliable transportation are required.

What Success Looks Like

The right person will make the founder’s life noticeably more organized and efficient.

You will not simply wait for a list of tasks. You will learn how the founder operates, anticipate what needs to happen next, follow through without repeated reminders, and gradually take ownership of responsibilities.

The goal is simple: protect the founder’s time and make sure the details are handled.

Growth Opportunity

We are looking for someone who wants to build a long-term working relationship.

For an exceptional candidate, there is significant opportunity to evolve beyond traditional assistant responsibilities into a larger role within the founder’s business operations.

Job Type: Full-time

Pay: $35.00 - $40.00 per hour

Work Location: In person