Founding Community & Events Coordinator

Founding Community & Events Coordinator

Mosaic Learning Academy | Buckeye, Arizona

Part-Time | Approximately 18 Hours/Week | $25–$30/Hour | Anticipated Start: September 2026

Help Introduce Mosaic to the Buckeye Community

Mosaic Learning Academy is preparing to open a new public charter school in Buckeye in August 2027. We are seeking an experienced, hands-on Founding Community & Events Coordinator to join our founding team and help create the community experiences that introduce families to Mosaic.

Our promise is that every scholar will be:

Known. Challenged. Supported.

Before families can visit our campus or experience a Mosaic classroom, a community event may be their first meaningful interaction with our school. We want that experience to feel welcoming, organized, engaging, thoughtful, and distinctly Mosaic.

We're looking for someone who sees what needs to happen, builds the plan, and takes ownership of creating community experiences that are thoughtfully planned, exceptionally executed, and meaningful to families.

The Opportunity

Community engagement is one of Mosaic's primary strategies for building awareness, developing relationships with Buckeye families, and enrolling our founding scholars.

You'll coordinate Mosaic's participation in community and citywide events, Mosaic-sponsored and Mosaic-produced events, and other grassroots outreach activities.

This is much more than event-day support. You'll take substantial ownership of the complete event lifecycle—planning, registrations, logistics, supplies, staffing, transportation, setup, execution, teardown, inventory, lead capture, results tracking, and continuous improvement.

Mosaic already has an established brand, event concepts, activities, materials, and reusable assets. We need someone who can execute that foundation exceptionally, protect the brand, learn from results, and improve the experience over time.

What You'll Do

• Develop event plans, timelines, checklists, staffing plans, and readiness deadlines.
• Complete registrations, reservations, applications, permits, and fee coordination on time.
• Coordinate equipment, signage, activities, supplies, materials, staff, volunteers, and other event logistics.
• Pick up, transport, set up, tear down, and properly return Mosaic event materials and equipment.
• Maintain event inventory and identify repair, replacement, and replenishment needs.
• Help identify community events, partnerships, locations, and grassroots outreach opportunities aligned with Mosaic's enrollment strategy.
• Ensure Mosaic's event presence consistently reflects our established brand and family experience.
• Coordinate event promotion and appropriate photography/documentation with Mosaic's social media resources.
• Track participation, prospective-family interest, results, feedback, and lessons learned.
• Recommend improvements based on evidence and community response.

You're Also Part of the Enrollment Team

Events are an important part of how Mosaic meets families, builds trust, and enrolls scholars.

You'll engage prospective families, ensure accurate lead capture, and work closely with the Enrollment & Family Coordinator and Founding Enrollment & Operations Manager to move interested families into Mosaic's enrollment process.

When enrollment volume requires additional hands, you'll also help with prospective-family calls, outreach, information sessions, follow-up, or other enrollment activities.

At Mosaic, primary ownership does not eliminate shared responsibility.

Who Will Thrive at Mosaic

The ideal candidate is an experienced, hands-on event operator and community connector who:

• Owns details and follows work through to completion.
• Thinks ahead and anticipates needs before they become urgent.
• Can create the checklist—not wait for someone else to hand them one.
• Stays calm and resourceful when plans change.
• Is equally comfortable planning an event and rolling up their sleeves to execute it.
• Understands that every public interaction shapes how families perceive Mosaic.
• Uses budgets, equipment, and reusable resources thoughtfully.
• Measures results and brings observations, solutions, and recommendations to the team.
• Works across traditional role boundaries when the team's success requires it.

Mosaic's culture is grounded in Unwavering Belief, Shared Responsibility, Intentional Community, Continuous Growth, and Purposeful Action.

What You'll Bring

Required:

• High school diploma required; additional education, certification, or professional training in event management, hospitality, marketing, communications, business, or a related field is preferred.
• At least three years of professional experience coordinating events, community programs, experiential marketing, nonprofit/community outreach, hospitality events, trade shows, school/community events, or comparable work.
• Demonstrated experience meaningfully owning events from planning through execution—not solely participating as event staff.
• Strong project-management, organizational, communication, and follow-through skills.
• Ability to independently coordinate people, materials, deadlines, vendors, volunteers, and logistics.
• Comfort using spreadsheets, calendars, productivity and digital communication tools.
• Reliable transportation and ability to travel throughout Buckeye and the surrounding area.
• Ability and willingness to participate in setup and teardown; transport and move event materials; work outdoors; and remain on-site for extended event periods, with reasonable accommodation as required by law.
• Availability for all required Mosaic events, including evenings and weekends.

Experience with community outreach, enrollment, family engagement, event budgets, inventory/logistics, schools, or mission-driven organizations is especially valuable. English/Spanish bilingual capability and familiarity with Buckeye/West Valley are highly desirable.

Location, Schedule & Compensation

This position will average approximately 18 hours per week, with schedules varying based on Mosaic's event calendar. Work combines independent planning with in-person meetings, event preparation, community outreach, and required evening/weekend events.

This is a highly community-based, hands-on position and should not be viewed as primarily remote. Residence in Buckeye or very near the community is strongly preferred.

Compensation: $25–$30 per hour, depending on experience and qualifications.

Mosaic anticipates offering employee benefits beginning January 2027. Benefit offerings and eligibility will vary based on employment status.

This founding position is expected to continue through Mosaic's August 2027 school opening, with the long-term structure evaluated as school operations begin.

How to Apply

Applications will be reviewed as received, and qualified candidates may advance before the application period closes. Early application is encouraged.

Please submit a current résumé and brief cover letter or statement explaining why joining Mosaic and helping build its presence in Buckeye interests you.

Selected applicants will be invited to complete a short online recorded screening interview. Finalists may participate in reference and background checks, in-person interviews, and a collaborative or practical exercise.

Mosaic anticipates making a hiring decision in September 2026.

Help Build Mosaic From the Beginning

Help shape how Buckeye families first experience Mosaic and build a community presence that grows stronger with every interaction.

Known. Challenged. Supported.

Pay: $25.00 - $30.00 per hour

Work Location: In person