Freelance Administration & Founder Support

About the Role

Walker Music is looking for a calm, organised, focused and reliable freelance administration and founder support provider to support the day-to-day running of a small independent music consultancy.

This is an grant-funded freelance support role, designed to provide practical administration, organisation and operational support to a neurodivergent founder/director.

The role is a 1:1 support position and is initially fully in-person from a home office in Darley Abbey, Derbyshire. Remote flexibility may be considered on a case-by-case basis after the initial review period, once the working relationship, systems and responsibilities are established.

The core purpose of the role is to create structure, clarity and follow-through around a busy, fast-moving workload. The right person will help make the working day more efficient, add practical capacity to the business, and support things moving forward without creating more management load.

This role is small in hours but important in trust, consistency, reliability and the right working energy.

About the Business

Walker Music is an independent dance music consultancy working across the electronic music industry, including events, artist management, bookings, creative direction, business strategy, consulting and coaching. Originally founded in the USA, the business is now in it's second year of operation as a single person run, UK ltd company.

Current areas of work include internal business operations, artist and client projects, coaching, research and ad hoc project support.

The business is creative, ambitious, fast-moving and founder-led, with a strong focus on quality, innovation and meaningful work within the dance music community.

Role Focus

This role is primarily about practical administration, organisation and founder support.

It would suit someone who genuinely enjoys admin, detail, systems, structure and behind-the-scenes business support. The right person will take pride in creating order, keeping things moving and helping a creative business operate more smoothly.

Trust is essential. This person will be working closely with the founder in a small, professional yet creative environment, where discretion, good judgement and emotional intelligence matter as much as task completion.

This is not a short-term stepping stone into artist management, talent buying, event programming or music industry networking. It is a trusted support role for someone looking for a consistent, part-time, long-term freelance position.

Hours and Rate

Hours:
Up to 8 hours per week, initially across 3 days, subject to workload, fit and agreed availability.

Rate:
Starting from £15 per hour, depending on experience and agreed scope.

This is a freelance/self-employed role. Services will be invoiced monthly based on agreed hours worked.

Core Areas of SupportWorkflow and Business Admin

Responsibilities may include:

• Following and maintaining a structured workflow sheet
• Driving agreed tasks forward independently
• Keeping tasks, deadlines, notes and statuses updated
• Flagging questions, blockers or missing information in good time
• Turning notes, ideas and conversations into clear actions
• Keeping communication and next steps organised
• Helping make sure recurring tasks and deadlines are not missed
• Supporting general business administration
• Helping keep projects and priorities visible

Accounting and Finance Admin

Responsibilities may include:

• Weekly and monthly expenses logging
• Organising receipts, invoices and bank statement information
• Supporting reconciliation preparation
• Invoice creation and invoice tracking
• Liaising with the accountant where needed
• Keeping accounting files clear and up to date
• Flagging missing receipts, unclear transactions or follow-up questions

Client and Project Admin

Responsibilities may include:

• Research tasks
• Document creation and formatting
• Simple reporting
• Organising notes and information
• Updating trackers
• Gathering information
• Supporting general project administration

Documents, Drive and Brand Consistency

Responsibilities may include:

• Supporting organisation across Google Drive
• Creating, updating and maintaining Google Sheets and documents
• Keeping files, folders and trackers organised and clearly named
• Formatting documents so they are clear, consistent and professional
• Keeping documents in line with company branding, look and feel where needed
• Supporting simple internal templates and repeatable document formats

Additional office management support of the space, organisation would be appreciated.

Canva / Light Creative Support

Where useful, there may also be some light Canva and visual document support, such as:

• Creating or editing simple templates
• Supporting content calendars
• Creating basic branded assets
• Organising visual materials
• Helping documents look clean and professional

This is a valuable bonus, but the core need is administration, organisation and business support.

About You

You are organised, calm, reliable, discreet and practical.

You genuinely enjoy administration and behind-the-scenes support work. You understand that strong admin, clear systems and careful follow-through are valuable skills in their own right.

You are comfortable working directly with one founder/director in a small business and understand what it means to work in a professional yet creative environment. You do not need a large team, corporate structure or perfectly built system around you in order to get started.

You can take information that may feel messy, fast-moving or incomplete and help turn it into something clearer, calmer and more usable.

You are proactive without being overwhelming. You can work independently, ask good questions, notice what needs doing, and understand when something needs checking before moving forward.

Because this role is based from a home office, the right person will bring a positive, steady and supportive presence into the working environment. A warm attitude, good energy and a solutions-focused mindset are important.

Essential Skills and Experience

• Excellent attention to detail
• Strong organisational skills
• Good written communication
• Confident using spreadsheets, email and document systems
• Able to work independently and take initiative
• Comfortable following systems and helping improve them over time
• Reliable, discreet and trustworthy
• Comfortable handling confidential business, client, artist, financial and personal information
• Able to flag questions, blockers and missing information clearly
• Able to work calmly around shifting priorities and multiple moving parts

Desirable Skills and Experience

• Previous admin, PA, VA, founder support, operations or small business experience
• Experience with accounting software
• Experience organising receipts, invoices, expenses or finance admin
• Experience creating reports, spreadsheets or simple client-facing documents
• Experience using Canva
• Experience with content calendars or light social media support
• Interest in, or understanding of, the dance music industry

Tools and Systems Used

• Microsoft Outlook email
• Google Drive
• Google Sheets
• Google Docs
• Google Workspace
• Monzo Business
• Canva
• Additional tools depending on project needs

Freelance / Self-Employed Setup

This is not an employed PAYE role. It is a freelance/self-employed position.

The successful person will invoice monthly for agreed hours worked and will be responsible for their own tax, National Insurance, HMRC registration and self-employed status.

Time not worked is unpaid. There is no paid holiday, sick pay or employee benefit package attached to this role.

Please only apply if the freelance setup genuinely works for your current life, finances, availability and commitments.

This role is best suited to someone who already understands freelance/self-employed working, or who has taken the time to fully consider what that means before applying.

Practical Requirements

The role requires:

• Own laptop and charger, MacBook preferred (Software up to date and running efficiently)
• Own mobile phone and charger
• Headphones suitable for calls / online meetings
• Ability to provide services in person from a home office in Darley Abbey
• Comfortable working 1:1 in a small, home-office, founder-led environment
• Basic DBS check in place, or willingness to complete one before starting
• Independent management of own freelance/self-employed invoicing and tax obligations

Confidentiality

Due to the nature of the role, the successful person will have access to confidential business, client, artist, financial and personal information.

Discretion is essential, and the successful person must be comfortable signing a confidentiality / non-disclosure agreement before starting.

Scope to Grow

There may be scope for the role to grow over time depending on workload, budget, fit and capacity.

This could include additional agreed hours, wider project support, more responsibility, and some overlap with social media/content work if that feels realistic and useful.

Pay: £15.00 per hour

Expected hours: No more than 8.0 per week

Benefits:

• Free parking

Work Location: In person