Front Desk Admin Assistant

Job Summary
We are seeking a highly organized and self motivated front desk administrative assistant to join our team! In this vital role, you will provide comprehensive administrative support to ensure the smooth operation of our office environment. There is a lot of computer data entry, editing documents, creating forms, keeping track of multiple schedules, dealing with face to face customer care. Your proactive approach, exceptional organizational skills, and positive attitude is necessary an efficient workplace. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative and energetic team. The ideal candidate will be very detail-oriented, tech-savvy, be highly efficient and possess excellent communication skills.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional etiquette.
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, Sena EHR, Mobile Midwife EHR, multiple online heath data websites, Canva, chat GPT, MailChimp and QuickBooks accounting software.
• Organize and file documents systematically
• Writing SOPs weekly
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings.
• Provide exceptional customer service by assisting clients, vendors, and team members with inquiries and support needs.
• Handle clerical duties including proofreading documents, managing correspondence, and supporting bookkeeping activities such as invoicing and expense tracking.
• Office cleaning
• Product production
• Document scanning and submission

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications, Canva, chat GPT, MailChimp, Quickbooks, email, various online portals, SENA EHR, Mobile Midwife EHR.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent typing speed and accuracy for data entry and document preparation.
• Experience with office management systems including phone systems and calendar management tools.
• Knowledge of QuickBooks or similar bookkeeping software is a plus for handling financial transactions.
• Previous office experience or clerical background demonstrating strong customer service and administrative capabilities.
• Familiarity with medical or dental receptionist duties is advantageous but not required; training provided if needed.
• Demonstrated time management skills with the ability to multitask efficiently while maintaining attention to detail. Join us as an Administration Assistant and become a key contributor to our vibrant workplace! Your energy, organization, and dedication will help us deliver outstanding support internally and externally while advancing your professional growth in office administration.

Job Type: Part-time

Pay: From $20.00 per hour

Work Location: Hybrid remote in Bozeman, MT 59715