Front Desk /Admin manager

Full job description

The Front Desk and Admin Assistant serves as the first point of contact for

visitors, employees, vendors, and callers while supporting daily office operations.

This role maintains a professional front office environment, coordinates

administrative processes, manages office resources and compliance-related

documentation, assists with community outreach and event planning.

Key Responsibilities

• Serve as the first point of contact by greeting visitors, answering calls,
• directing inquiries, and maintaining a professional front desk and office
• environment.
• Coordinate daily office operations, including mail, deliveries, filing, shared
• spaces, conference room scheduling, and general administrative support.
• Monitor and order office, breakroom, and inventory supplies in accordance
• with approved budgets, purchasing procedures, and department allocations.
• Maintain compliance-related records, license renewals, equipments updates
• documentation, tracking logs, confirmations, and required filing systems.
• Support employee-facing administrative needs, including uniforms,
• equipment coordination, onboarding tasks, asset assignment updates, and
• recognition displays.
• Communicate professionally with employees, vendors, Accounting, People
• Operations, and management while escalating time-sensitive issues as
• needed.
• Build and maintain professional relationships with attornyes, physicians, medical practices, and healthcare organizations through regular outreach and engagement.
• Conduct comprehensive product demonstrations and presentations tailored to the needs of medical professionals to showcase our services and solutions.
• Identify opportunities for collaboration, new service adoption, or referral growth by analyzing client needs and providing tailored solutions.
• Negotiate terms of partnerships or service agreements ensuring mutually beneficial outcomes while maintaining professionalism and transparency.
• Manage existing accounts effectively by providing ongoing support, addressing concerns promptly.
• Stay informed about industry trends, competitor activities, and regulatory changes to maintain a competitive edge in medical sales.

· Bilingual preferred. (English and Spanish)

Hours of Operations:

Monday 9:00am – 6:00pm

Tuesday 9:00am – 6:00pm

Wednesday 9:00am – 6:00pm

Thursday 9:00am – 6:00pm

Friday 9:00am – 4:00pm

Saturday 9:00am - 4:00pm

1 hour lunch break

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person