Front Desk Administration

Position Details :

Location: Bund Garden Road, Pune
Work Mode: Work from Office
Working Hours: General Day Shift
Working Days: Monday to Friday (5-Day Week)
Experience: Min.10+ years of experience in Front Desk Administration roles (Corporate Environment)
Qualification: Graduate (Any Discipline)
Preferred Age: 35+ Years
Industry Preference: Pharmaceutical / Corporate Sector

• Role & Responsibilities:

Front Desk / Reception Management

• Welcome and assist visitors, clients, and guests in a professional manner.
• Manage incoming calls, emails, and courier services.
• Maintain visitor records and meeting room schedules.
• Ensure excellent front-office presentation and hospitality standards.

Office Administration

• Provide comprehensive administrative support to senior management.
• Coordinate travel arrangements including flights, hotel bookings, transportation, and itineraries.
• Prepare reports, presentations, spreadsheets, and business correspondence.
• Maintain records, databases, filing systems, and confidential documents.

New Recruitment Coordination

• Coordinate recruitment activities, interview scheduling, and candidate communication.
• Support employee onboarding and induction processes.
• Assist in employee engagement initiatives, celebrations, and workplace events.
• Support HR policy implementation and compliance activities.

Facility Management

• Liaise with building management, housekeeping, security personnel, and vendors.
• Manage office supplies, housekeeping materials, and procurement requirements.
• Coordinate maintenance activities and vendor services.
• Ensure smooth day-to-day office operations and workplace upkeep.

Employee Engagement

• Organize employee activities, team celebrations, and internal communication initiatives.
• Support programs designed to enhance employee experience and workplace culture.

Managing IT Communication & Electronics Asset

• Coordinate employee IT requirements with Head Office and service providers.
• Managing meeting rooms and technical help for Audio/Video conference system
• Support onboarding and offboarding activities, including workstation and asset allocation.
• Assist in tracking office assets and administrative inventories.

Required Skills & Qualifications

Minimum 10 years of experience in Front Desk and Administration roles
Excellent verbal and written communication skills in English
Strong organizational, coordination, and multitasking abilities
Professional appearance and interpersonal skills
High level of confidentiality and attention to detail
Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
Strong vendor management and stakeholder coordination skills
Ability to work independently and manage multiple priorities

Preferred Skills

Experience in corporate office administration and facility management
Exposure to employee engagement and HR coordination activities
Knowledge of procurement and vendor management processes
Strong problem-solving and decision-making capabilities
Ability to improve and streamline administrative processes

Why Join Arrotex?

Professional and stable work environment
Five-day work week with excellent work-life balance
Opportunity to work closely with leadership and cross-functional teams
Exposure to Administration, Employee Engagement, Facilities, and Corporate Operations
Collaborative, employee-friendly, and growth-focused culture

Recruitment Process

1 Initial Screening
2 Face-to-Face Interview at Pune Office
3 Final HR Discussion

Note: Only Face-to-Face (F2F) interviews will be conducted.