Front Desk Administrator

The Front Desk Administrator serves as the first impression and central point of hospitality for our office—an essential, highly visible role within a premier luxury real estate environment. This individual curates an exceptional in-office experience for clients, Advisors, and guests, ensuring every interaction reflects the sophistication, professionalism, and service standards synonymous with a world-class brand.

From warmly welcoming distinguished clientele to supporting top-performing Advisors and leadership, the Front Desk Administrator embodies our culture and elevates the daily office experience through thoughtful service, attention to detail, and a proactive, solutions-oriented approach.

Who We Are

LIV Sotheby’s International Realty is a local, independently owned, leading luxury real estate firm with unmatched commitment to marketing, creativity and innovation. Our top-tier broker professionals are experts in Colorado real estate, and through our Sotheby’s international Realty network, we provide unrivaled global exposure and unparalleled access to distinctive properties around the world. With office locations spanning Colorado and over 500 advisors and support staff associates, LIV Sotheby’s International Realty delivers global reach at a local level – like no other firm.

Position Requirements

• Prior experience in a front-facing administrative or hospitality-driven role, preferably within a professional or luxury environment
• Proven ability to operate with discretion, professionalism, and composure in a fast-paced, high-touch setting
• Strong attention to detail with an elevated sense of presentation and service standards
• Collaborative mindset with the ability to build strong working relationships, particularly with Advisors and the Managing Broker
• Working knowledge of MLS systems (DASH, Lone Wolf, or similar platforms) and internal real estate tools preferred
• Exceptional interpersonal, verbal, and written communication skills
• Highly organized with strong time management and the ability to prioritize multiple requests seamlessly
• Proficiency in Microsoft Office Suite, including Outlook

Advisor & Leadership Support

• Provide day-to-day administrative and operational support to Advisors and the Managing Broker to ensure seamless business flow
• Serve as a central resource for Advisors, proactively identifying and fulfilling support needs
• Coordinate and manage office supply inventory and ordering
• Client & Guest Experience
• Deliver a polished, welcoming, and attentive experience for all clients and visitors
• Manage incoming calls with professionalism and efficiency, ensuring all inquiries are handled promptly and routed appropriately
• Greet all guests immediately upon arrival, ensuring comfort and a seamless connection to Advisors
• Maintain a hospitality-forward environment, including oversight of lobby presentation, coffee bar, and shared spaces

Operational Excellence

• Oversee daily office readiness, ensuring all spaces are fully operational, well-stocked, and presented to luxury standards
• Monitor office equipment and facilities (printers, lighting, hardware, etc.), addressing needs proactively and escalating as necessary
• Manage incoming and outgoing mail, packages, and office correspondence
• Coordinate and manage open houses and office tours across all relevant platforms

Customer Experience & Culture

• Champion and embody the company’s mission, values, and commitment to exceptional service
• Foster a culture of collaboration, positivity, and elevated service among Advisors and staff
• Maintain impeccable office presentation at all times
• Preparing the office for daily operations (systems on, spaces organized)
• Ensuring coffee bar, lobby, and workspaces are fully stocked and pristine
• Curating professional displays (magazines, marketing materials, digital galleries)
• Answer all incoming calls within three rings using a polished, brand-aligned greeting
• Approach every interaction with authenticity, warmth, and a genuine desire to support

Compensation & Benefits

• Salary range dependent upon experience.
• Part-Time position, 20-29 hours per week.
• Part-Time employees are eligible for Sick Time in accordance with our Company Policy.

Front Desk Experience: 3 years (Preferred)

Real Estate: 1 year (Preferred)

Pay: $21.00 - $24.00 per hour

Expected hours: 20.0 – 29.0 per week

Benefits:

• 401(k)

Work Location: In person