Front Desk Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative functions run smoothly and efficiently. Your energetic approach and attention to detail will support our team’s productivity and create a welcoming environment for clients and visitors alike. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and clerical support within a fast-paced setting.

Responsibilities

• Manage front desk operations, greeting visitors and clients with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Perform data entry tasks with precision using Microsoft Office, Google Workspace, and QuickBooks as needed
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents
• Support bookkeeping activities by handling invoices, receipts, and basic financial record keeping
• Provide exceptional customer service by addressing inquiries, scheduling appointments, and supporting client needs
• Assist with general office tasks such as proofreading documents, managing supplies, and coordinating meetings

Experience

• Proven clerical experience in an office environment, preferably within a medical or Physio clinic setting
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Experience with data entry, filing systems, and maintaining accurate records
• Knowledge of front desk procedures, phone etiquette, and multi-line phone systems
• Previous customer service experience demonstrating professionalism and effective communication skills
• Familiarity with medical or dental office operations is a plus but not required; training will be provided for the right candidate

Pay: $18.00-$20.00 per hour

Work Location: In person